Purchasing & Inventory Coordinator

Kassen Recruitment; Pelham; On-site; CAD 60,000 - 90,000; Full time

Job summary

The organization is seeking a Purchasing & Inventory Coordinator to support procurement, inventory management, and finance operations. You will coordinate purchasing, maintain accurate inventory records, and support supplier relationships across the business.

Working with finance, operations, and technical teams, you will optimize stock levels, improve purchasing efficiency, and ensure materials are available to meet business needs.

Qualifications

• 3+ years hands-on purchasing or procurement experience, preferably in a manufacturing environment.

Responsibilities

• Create, track, and manage purchase orders while coordinating with suppliers to support timely delivery
• Source materials and components, build strong supplier relationships, and negotiate competitive pricing
• Reconcile supplier invoices against received goods and maintain accurate purchasing and accounting records
• Manage supplier accounts, maintain vendor information, and support account setup and documentation requirements
• Maintain contractor records and ensure required insurance and compliance documentation is up to date
• Monitor inventory levels, maintain appropriate safety stock, and reduce excess or obsolete materials
• Collaborate with technical and operational teams to coordinate component changes and minimize waste
• Maintain inventory accuracy through labeling, recordkeeping, and regular stock counts
• Track delivery schedules, follow up on outstanding orders, and assist with shipping and receiving activities
• Prepare purchasing updates and communicate delivery status to relevant departments
• Contribute to sourcing initiatives, quality management processes, and purchasing-related audits
• Provide general administrative and finance support to the broader team as required

Skills

Purchasing

Inventory management

Procurement systems

MS Excel

Supplier relationship management

Job description

A well-regarded organization in the manufacturing sector is seeking a Purchasing & Inventory Coordinator to support its procurement, inventory management, and finance operations. This role is ideal for an organized, hands-on professional who enjoys working with suppliers, improving processes, and ensuring materials are available to support business needs.

Reporting to a senior finance leader, you will coordinate purchasing activities, maintain accurate inventory records, and support supplier relationships across the business. Working closely with finance, operations, and technical teams, you will help optimize stock levels, improve purchasing efficiency, and maintain reliable supply chain processes.

What You’ll Do

• Create, track, and manage purchase orders while coordinating with suppliers to support timely delivery
• Source materials and components, build strong supplier relationships, and negotiate competitive pricing
• Reconcile supplier invoices against received goods and maintain accurate purchasing and accounting records
• Manage supplier accounts, maintain vendor information, and support account setup and documentation requirements
• Maintain contractor records and ensure required insurance and compliance documentation is up to date
• Monitor inventory levels, maintain appropriate safety stock, and reduce excess or obsolete materials
• Collaborate with technical and operational teams to coordinate component changes and minimize waste
• Maintain inventory accuracy through labeling, recordkeeping, and regular stock counts
• Track delivery schedules, follow up on outstanding orders, and assist with shipping and receiving activities
• Prepare purchasing updates and communicate delivery status to relevant departments
• Contribute to sourcing initiatives, quality management processes, and purchasing-related audits
• Provide general administrative and finance support to the broader team as required

What You Bring

• At least 3 years of hands-on purchasing or procurement experience, preferably in a manufacturing environment
• Experience using material planning or inventory management systems, including familiarity with bills of materials
• Working knowledge of accounting software and supplier invoice processing
• Proficiency in Microsoft Excel, Word, and common document management tools
• Strong organizational skills and exceptional attention to detail
• Ability to manage competing priorities and perform effectively in a deadline-driven environment
• Strong written and verbal communication skills
• A reliable, professional, and collaborative approach to working with colleagues and external partners
• Experience with inventory optimization, continuous improvement practices, or quality management processes is an asset

Why Join

This is an opportunity to join a collaborative team where your contributions will directly support purchasing efficiency, inventory accuracy, and day-to-day business operations. You will gain exposure to cross-functional projects, supplier management, and process improvement initiatives while developing your skills across procurement, inventory control, and finance administration.