Purchasing Clerk

William Osler Health System; Brampton; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A major Ontario hospital system is seeking a Purchasing Clerk to manage procurement activities and ensure compliance with relevant policies. The ideal candidate will have two years of purchasing or finance experience, post-secondary education, and strong analytical and organizational skills. This hybrid role requires a commitment to exceptional customer service and integrity.

Benefits

Diversity and inclusivity in the workplace

Accessible employment practices

Qualifications

• Two years of experience in a corporate purchasing department required.
• Ability to work in a fast-paced environment with attention to detail.
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation, and Collaboration.

Responsibilities

• Process purchase orders while maintaining high attention to detail.
• Provide excellent customer service to hospital end users and vendors.
• Ensure compliance with Osler's sourcing and procurement policies.

Skills

Organizational skills

Customer service

Analytical skills

Education

Post-secondary education in supply chain management or business administration

Tools

Microsoft Excel

Meditech materials management module

Job description

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

Osler together with Trillium Health Partners and Halton Healthcare Services own and operate Shared Services West Regional Materials Management (SSW). The Purchasing Clerk will report to the Manager, Corporate Finance and Reporting, and will be responsible for daily ordering of goods and services for hospital clients and serves as a liaison between the vendors and hospital end-users. The Purchasing Clerk will ensure procurement activities are managed in a professional, client service oriented and cost effective manner, while maintaining compliance with the broader public sector directives through Osler's procurement policies. This role works closely with and takes direction from the purchasing coordinator at SSW.

Accountabilities

• Process purchase orders from a purchase requisition while maintaining high attention to detail and accuracy
• Expedite follow-up on orders with vendors and hospital end users
• Provides excellent customer service to hospital end users, vendors and other internal and external stakeholders using appropriate communication methods to respond in a timely, helpful and courteous manner
• Action purchase order acknowledgement exceptions and assist with three-way match exceptions by liaising with end users, accounts payable, receiving and suppliers to resolve discrepancies
• Assist hospital end users with finding suppliers or products
• Assist with the return of goods to the supplier and from recall processes
• Resolving hold of payment or shipment issues with suppliers by working closely with accounts payable and suppliers
• Ensure compliance with Osler's sourcing, procurement and purchasing policies, including adhering to approved procurement practices
• Completion of the CARD process on behalf of hospital end users
• Assist with Meditech materials management training and education for end users
• Promotes knowledge sharing and continuous learning within the team
• Cross trains team mates as required and coverage of sites as per operational requirements
• Exercise discretion and confidentiality when dealing with vendors and suppliers
• Assignment of additional projects/duties from time to time as required
  
  

Qualifications

• Two years of experience working within a corporate level purchasing department or finance experience in a computerized setting required
• Completion of a post-secondary education in a related field of study in supply chain management or business administration diploma or certificate
• Member of Purchasing Management Association of Canada (Level 2 would be an asset)
• Ability to work in a fast paced environment, with superior organizational skills to handle large volumes of time sensitive requests, ability to prioritize and attention to detail
• Enthusiastic, positive, solutions-focused with a 'can do' attitude, able to work independently and in a team
• Previous experience and knowledge of Meditech materials management module experience would be an asset
• Applies professional judgment and problem-solving skills to identify issues and deficiencies, resolve basic issues to client's satisfaction and escalate appropriate matters
• Excellent attendance, punctuality and work record
• Must be able to accomplish tasks within strict deadline
• Excellent analytical skills and communication skills both written and oral
• Excellent customer service track-record
• Excellent knowledge of Microsoft Office programs including Excel
• Able to accommodate travel between all Osler sites and SSW
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
  
  

Additional Information

Hours: Currently days (subject to change in accordance with operational requirements)

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work

Salary

Minimum: $24.72 hourly

Maximum: $26.89 hourly

Application deadline: August 8, 2025

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [e-mail].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.