Purchasing Agent (Research Institute)

McGill University Health Centre; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Research Institute of the MUHC seeks a Purchasing Agent to join its Finance team. This role involves reviewing purchase requisitions, negotiating with suppliers, and ensuring compliance with policies. The ideal candidate will thrive in a collaborative environment and demonstrate strong attention to detail.

Qualifications

• Detail-oriented with the ability to manage multiple requests.
• Strong negotiation skills with vendors.
• Excellent interpersonal and communication skills.

Responsibilities

• Reviews purchase requisitions for accuracy and completeness.
• Confirms pricing and delivery with vendors.
• Maintains communication with Customs Brokers and resolves order issues.

Skills

Attention to Detail

Negotiation

Communication Skills

Problem Solving

Education

Relevant Degree or Diploma

Job description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The Research Institute of the McGill University Health Centre (RI-MUHC) is seeking a detail-oriented and resourceful Purchasing Agent to join our dynamic Finance team. If you are looking for a challenging role that supports groundbreaking research in a highly collaborative environment, we want to hear from you!

General Duties
• Reviews and edits purchase requisitions to ensure accuracy and completeness,
• Validates funding, signing authority, protocols, permits,
• Confirms pricing and delivery with vendors and updates purchase requisition orders,
• Where required, negotiates terms and conditions with suppliers, on behalf of the account holders,
• Verifies and negotiates acceptability of substitute products or vendors, when necessary, on behalf of the account holder,
• Ensures Purchase Requisitions receive appropriate technical and financial approval,
• Processes changes: notifies vendors of materials and quantity requirement revisions, updates purchase requisition/purchase order,
• Maintains communication with Customs Brokers and follows up to ensure overseas orders pass customs and works to resolve related issues,
• Performs P-Card transactions for Publications/Memberships purchases
• Resolves delivery and reception queries and issues, as they arise,
• Works with the Grants Division to resolve any issues due to cost center fund status,
• Works with Accounts Payable to resolve invoicing issues and discrepancies,
• Maintains filing of Purchase Requisitions received and Purchase Orders issued,
• Works with IT to resolve application issues, testing of new releases and improvements.

STANDARDS OF PERFORMANCE:

• Follows established policies and procedures,
• Evaluates and takes appropriate action to ensure multiple granting agency requirements and Research Institute policies and procedures are respected,
• Returns or refuses incomplete or non-conform purchase requests,
• Data entries are accurately entered and processed in a timely manner,
• Follows-up and updates issues in a timely manner,
• Respects departmental policies and procedures,
• Ensures adequate communications with Accounts Payable Department,
• Exhibits good interpersonal and communication skills,
• Demonstrates good judgment in difficult situations when rush orders need to be processed,
• Demonstrates positive and productive attributes in support of new initiatives,
• Confidentiality is maintained at all times,
• Exhibits teambuilding and works to achieve team objectives.