Purchasing Agent (Research Institute)

IR-CUSM | Institut de recherche du CUSM | #ircusm; Montreal; Hybrid; CAD 40,000 - 61,000; Full time

Job summary

A prominent research institute in Montreal is seeking a detail-oriented Purchasing Agent for its finance team. This role involves reviewing purchase requisitions, validating funding, and negotiating with suppliers, with a strong emphasis on accuracy and bilingual communication. The ideal candidate will hold a DEP and possess excellent organizational skills. This is a full-time position with a competitive salary and hybrid work options.

Benefits

4-week vacation

12 paid personal days

13 paid statutory holidays

Modular group insurance

Telemedicine services

Defined benefit government pension plan

Training and professional development opportunities

Qualifications

• Excellent knowledge of French and English (spoken and written).
• Good general knowledge of basic accounting principles.
• High level of accuracy and autonomy.
• Understanding of public sector procurement regulations.
• Demonstrated versatility with software applications.

Responsibilities

• Review and edit purchase requisitions.
• Confirm pricing and delivery with vendors.
• Negotiate terms and conditions with suppliers.
• Maintain communication with Customs Brokers.

Skills

Attention to detail

Customer service focus

Bilingual (French and English)

Interpersonal skills

Organizational skills

Education

Diplôme d'études professionnelles (DEP)

University Undergraduate degree

Tools

Microsoft Office

Job description

Overview

Be among the first 25 applicants. Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

The Research Institute of the McGill University Health Centre (RI-MUHC) is seeking a detail-oriented and resourceful Purchasing Agent to join our dynamic Finance team. If you are looking for a challenging role that supports groundbreaking research in a highly collaborative environment, we want to hear from you!

General Duties

• Reviews and edits purchase requisitions to ensure accuracy and completeness.
• Validates funding, signing authority, protocols, permits.
• Confirms pricing and delivery with vendors and updates purchase requisition orders.
• Where required, negotiates terms and conditions with suppliers, on behalf of the account holders.
• Verifies and negotiates acceptability of substitute products or vendors, when necessary, on behalf of the account holder.
• Ensures Purchase Requisitions receive appropriate technical and financial approval.
• Processes changes: notifies vendors of materials and quantity requirement revisions, updates purchase requisition/purchase order.
• Maintains communication with Customs Brokers and follows up to ensure overseas orders pass customs and works to resolve related issues.
• Performs P-Card transactions for Publications/Memberships purchases.
• Resolves delivery and reception queries and issues, as they arise.
• Works with the Grants Division to resolve any issues due to cost center fund status.
• Works with Accounts Payable to resolve invoicing issues and discrepancies.
• Maintains filing of Purchase Requisitions received and Purchase Orders issued.
• Works with IT to resolve application issues, testing of new releases and improvements.

Standards Of Performance

• Follows established policies and procedures.
• Evaluates and takes appropriate action to ensure multiple granting agency requirements and RI-MUHC policies and procedures are respected.
• Returns or refuses incomplete or non-conform purchase requests.
• Data entries are accurately entered and processed in a timely manner.
• Follows-up and updates issues in a timely manner.
• Respects departmental policies and procedures.
• Ensures adequate communications with Accounts Payable Department.
• Exhibits good interpersonal and communication skills.
• Demonstrates good judgment in difficult situations when rush orders need to be processed.
• Demonstrates positive and productive attributes in support of new initiatives.
• Confidentiality is maintained at all times.
• Exhibits teambuilding and works to achieve team objectives.

Education / Experience

Education

• Diplôme d’études professionnelles (DEP)
• University Undergraduate degree

Professional Membership: ☐ Yes ☐ No

Other Requirements

• Excellent knowledge of French and English (spoken and written).
• Good general knowledge of basic accounting principles.
• High level of accuracy and autonomy, attention to detail and the ability to respect deadlines.
• Understanding of Granting Agency Policies and Guidelines.
• Understanding of public sector procurement regulations.
• Understanding of Canadian sales tax rules.
• Comfortable in a high transaction volume, multicurrency environment.
• Demonstrated versatility with software applications, such as Microsoft Office, Internet, Outlook.
• Customer service focus and ability to communicate with tact and discretion.
• Excellent organizational and interpersonal skills.

Additional information

Status: Full time 35 hours per week

Pay Scale: Commensurate with education & work experience. $40,531.40 - $60,824.40.

Work Shift: Monday to Friday 8:30am to 4:30pm

Work Site: 2155 Guy Street / Hybrid

If you wish to include a cover letter, please attach it with your resume in one document.

Why work with us?

• 4-week vacation, 5th week after 5 years.
• Bank of 12 paid days (personal days and days for sickness or family obligations).
• 13 paid statutory holidays.
• Modular group insurance plan (including gender affirmation coverage).
• Telemedicine.
• RREGOP (defined benefit government pension plan).
• Training and professional development opportunities.
• Child Care Centres.
• Corporate Discounts (OPUS + Perkopolis).
• Competitive monthly parking rate.
• Employee Assistance Program.
• Recognition Program.
• Flex work options and much more!

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Purchasing and Supply Chain
• Industries
• Research Services

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