Purchasing Agent (Research Institute)

McGill University Health Centre; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

Le Research Institute of the McGill University Health Centre est à la recherche d'un agent d'achat minutieux pour rejoindre notre équipe dynamique. Dans ce rôle, vous serez responsable de la révision, de la validation et de la négociation avec les fournisseurs pour assurer la fluidité des opérations d'achat dans un environnement de recherche innovant.

Qualifications

• Expérience en gestion des achats et en approvisionnement.
• Connaissance des procédures techniques et financières.
• Capacité à travailler en collaboration avec plusieurs parties prenantes.

Responsibilities

• Évalue et valide les demandes d'achat pour garantir leur exactitude.
• Négocie les termes avec les fournisseurs au nom des détenteurs de compte.
• Maintient la communication avec les entreprises de transport pour les commandes internationales.

Skills

Detail-oriented

Resourcefulness

Interpersonal skills

Communication skills

Negotiation

Job description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The Research Institute of the McGill University Health Centre (RI-MUHC) is seeking a detail-oriented and resourceful Purchasing Agent to join our dynamic Finance team. If you are looking for a challenging role that supports groundbreaking research in a highly collaborative environment, we want to hear from you!

General Duties
• Reviews and edits purchase requisitions to ensure accuracy and completeness,
• Validates funding, signing authority, protocols, permits,
• Confirms pricing and delivery with vendors and updates purchase requisition orders,
• Where required, negotiates terms and conditions with suppliers, on behalf of the account holders,
• Verifies and negotiates acceptability of substitute products or vendors, when necessary, on behalf of the account holder,
• Ensures Purchase Requisitions receive appropriate technical and financial approval,
• Processes changes: notifies vendors of materials and quantity requirement revisions, updates purchase requisition/purchase order,
• Maintains communication with Customs Brokers and follows up to ensure overseas orders pass customs and works to resolve related issues,
• Performs P-Card transactions for Publications/Memberships purchases
• Resolves delivery and reception queries and issues, as they arise,
• Works with the Grants Division to resolve any issues due to cost center fund status,
• Works with Accounts Payable to resolve invoicing issues and discrepancies,
• Maintains filing of Purchase Requisitions received and Purchase Orders issued,
• Works with IT to resolve application issues, testing of new releases and improvements.

STANDARDS OF PERFORMANCE:

• Follows established policies and procedures,
• Evaluates and takes appropriate action to ensure multiple granting agency requirements and Research Institute policies and procedures are respected,
• Returns or refuses incomplete or non-conform purchase requests,
• Data entries are accurately entered and processed in a timely manner,
• Follows-up and updates issues in a timely manner,
• Respects departmental policies and procedures,
• Ensures adequate communications with Accounts Payable Department,
• Exhibits good interpersonal and communication skills,
• Demonstrates good judgment in difficult situations when rush orders need to be processed,
• Demonstrates positive and productive attributes in support of new initiatives,
• Confidentiality is maintained at all times,
• Exhibits teambuilding and works to achieve team objectives.