Purchasing Agent

Run my Accounts AG; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

RRSP Matching Program

Professional Development Opportunities

Collaborative and Inclusive Work Env.

Generous Paid Time Off

Green Transit Allowance

Work From Home

Job summary

Applied Pharmaceutical Innovation (API) seeks a Purchasing Agent to manage end-to-end procurement for projects in a GMP setting. You will create purchase orders, coordinate with suppliers, and ensure on-time deliveries to support production and QC schedules.

You will maintain GMP-compliant records, manage inventory, and collaborate with cross-functional teams while updating ERP data. This is an on-site, full-time role based in Edmonton with travel between API sites.

Qualifications

• Diploma in Supply Chain/Inventory Management or related field.
• 2-3 years of experience in the related field.
• Experience in pharmaceutical industry or construction is an asset.

Responsibilities

• Create and manage purchase orders for projects and needs (raw materials, consumables, services).
• Coordinate with suppliers to confirm pricing, lead times, deliveries and resolve order issues.
• Track open orders and follow up to ensure on-time delivery for production and QC schedules.
• Maintain GMP-compliant records and documentation.
• Support inventory management by monitoring stock levels and preventing shortages.
• Assist with sourcing activities, RFQs, and cost comparisons.
• Collaborate with Engagement & Brand, Finance, Project, Operation, QA/QC, and warehouse teams to address material needs.
• Update ERP data related to suppliers, materials, and lead times.

Skills

Communication

Excel

VBA

Attention to detail

Interpersonal skills

Follow directions

Education

Diploma in Supply Chain/Inventory Management

Tools

ERP software

Job description

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake.

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector.

The Purchasing Agent supports the end-to-end procurement process by coordinating purchase orders, managing supplier communication, and ensuring timely availability of materials for API projects This role helps maintain GMP-compliant documentation, prevents stockouts, and contributes to efficient production operations by assisting with day-to-day purchasing tasks and inventory coordination.

full-time on-site presence.

Key Responsibilities, include but are not limited to:

• Create and manage purchase orders for different projects and other needs, including raw materials, consumables, and services.
• Coordinate with suppliers to confirm pricing, lead times, deliveries, and resolve order issues.
• Track open orders and follow up to ensure on-time delivery to support production and QC schedules.
• Maintain accurate procurement records, documentation, and GMP-compliant files.
• Support inventory management by monitoring stock levels and helping prevent shortages.
• Assist with sourcing activities, quotation requests (RFQs), and cost comparisons.
• Collaborate with Engagement & Brand, Finance, Project, Operation, QA/QC, and warehouse teams to address material, service or documentation needs.
• Update ERP data related to suppliers, materials, and lead times to support planning accuracy.

Qualifications - (Education, Certification, Degree, Skills, Knowledge, etc.)

Education

• A minimum of Diploma in Supply Chain/ Inventory Management or related field.

Experience

• 2-3 years of experience in the related field.
• Experience in pharmaceutical industry or construction is an asset.

Personal Competencies

• Strong oral and written communication.
• Strong in Microsoft Excel, VBA knowledge is an asset.
• Ability to take direction.
• Attention to detail
• Enthusiastic and willing to learn.
• Good interpersonal skills with the ability to interact with people at all levels with sensitivity and tact.

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

• Comprehensive Health Coverage: At API, we prioritize the well-being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered, ensuring that you and your dependents receive the necessary healthcare support.
• Retirement Savings: API offers a RRSP Matching Program. Employees may be eligible to participate, with API matching of contributions up to 1–3% of base salary, in accordance with program terms.
• Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities, including training programs, workshops, conferences, and certifications. We encourage employees to enhance their skills, broaden their knowledge, and stay updated with the latest advancements in the life sciences industry.
• Collaborative and Inclusive Environment: At API, we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork, open communication, and a supportive atmosphere where everyone's contributions are valued.
• Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work-life balance. API offers a generous paid time off (PTO) policy that includes vacation days, medical/personal days, and holidays. We encourage our employees to prioritize their well-being and enjoy quality time away from work.
• Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program, which promotes the use of environmentally friendly modes of transportation. By participating in the program, you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking, biking, carpooling, and public transportation.
• Work From Home: Eligible employees are entitled to 20 Work from Home days, this is subject to job function, company needs, and manager approval.

Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability.

Before employment, successful candidates will be required to meet the requirements of a pre-employment screening, which includes background reference checks, educational credential verification, and criminal reference checks.

This position will remain open until filled.