Purchasing Administrator - Buildings West

Bird Construction Group; Edmonton; On-site; CAD 42,000 - 64,000; Full time

Job summary

Bird Construction Group is seeking a Purchasing Administrator for the Buildings West team in Edmonton. This temporary role supports the buying team by compiling, recording, and inputting information for paid materials to meet operations.

The candidate will handle invoicing, 3-way matching, vendor communications, and month-end tasks, using Vista/Viewpoint and Excel. Strong organizational and communication skills are required for a fast-paced construction environment.

Qualifications

• Undergraduate degree or diploma in business or supply chain management.
• 1–2 years experience in a purchasing/procurement position is an asset.
• Familiarity with Accounts Payable procedures is an asset.
• Experience with Vista/Viewpoint and entering information accurately.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Process invoices via 3-way matching to documentation and receipts or written authorization for exceptions.
• Reconcile receipt documentation daily.
• Support Purchasing Manager on daily administrative tasks.
• Assist with month-end procedures (expense accruals, cut-off, etc.).
• Ensure proper signatures and authorizations per Authority guidelines.
• Maintain filing for processed invoices, packing slips and receipts.
• Research and resolve invoice issues with vendors promptly.
• Inform supervisor of payable issues against company policies.
• Enter information into Vista system accurately and timely.
• Pay vendors accurately and keep files current and accessible.
• Complete vendor statement reconciliations monthly.
• Other duties as needed to meet operations.

Skills

Analytical thinking

Critical thinking

Problem solving

Attention to detail

Communication skills

Teamwork/Interpersonal skills

Education

Undergraduate degree or diploma in business or supply chain management

Tools

Vista

Coupa

Microsoft Excel

Job description

Purchasing Administrator - Buildings West

Purchasing Administrator - Buildings West works directly with the buying team and is responsible to compile, record and input information as required for the receipt of purchased materials as needed to meet operational requirements. This position ensures timely receiving, investigating, filing and documentation accuracy in accordance with company guidelines.

This is a temporary position and it will be based in the Edmonton, Ellwood office.

What You Will Be Working On

• Process invoices by way of 3-way matching to proper documentation and receipts, or written authorization in the case of exceptions
• Reconcile receipt documentation on a daily basis
• Support Purchasing Manager on daily administrative tasks
• Assist with month-end procedures (expense accruals, cut-off etc.).
• Ensure proper signatures and authorizations are obtained in accordance with the Bird Designation of Authority.
• Maintain the filing system for processed invoices, packing slips and receipts
• Research and resolve invoice issues with vendors on a timely basis
• Inform supervisor of payable related issues that are in contravention of company policies or procedures
• Receive site delivered material in Vista/Viewpoint from Packing Slips retrieved from project sites
• Request and track missing packing slips from job sites and reconcile information against supplier invoices
• Work with Accounts Payable department to resolve conflicting information from purchase order compared to supplier invoice
• Enter information into our Vista system in an accurate and timely manner
• Pay vendors accurately
• Maintain files in a current and accessible manner
• Complete vendor statement reconciliations each month
• Other duties as need to meet operational requirements

What We Are Looking For

• Undergraduate degree or diploma in business or supply chain management
• 1-2 years experience in a purchasing/procurement position is an asset
• Familiarity with procedures in Accounts Payable is an asset
• Experience working independently and handling high volume work demands
• Computer skills with preference in experience in Vista, Coupa, Microsoft Office Suite with advanced Excel skills
• Ability to forge, grow and maintain positive relationships
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, troubleshooting, problem-solving skills and a high degree of accuracy and attention to detail
• Highly developed interpersonal, communication, organizational skills and customer service mindset
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Ability to work collaboratively in a team environment with a positive attitude
• Superior written and verbal communication skills
• Ability to travel as required
• Supportive of a culture that encompasses the highest ethical standards

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

• We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
• We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
• We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
• We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
• We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, l