Purchasing Administrative Assistant

Seymour Pacific Developments; Campbell River; Sur place; CAD 48 000 - 60 000; Plein temps

Avantages offerts par ce poste

Employer paid extended health, vision,

and dental coverage (including family

Employee and Family AssistanceProgram

Employee Referral Program

Yearly health and wellness benefit

RPP eligibility after 1 year

Employee recognition program

In-house professional development

Résumé du poste

Seymour Pacific Developments is seeking a Purchasing Administrative Assistant to support the flow of paperwork between the purchasing department, construction sites, vendors, accounts payable, and management. The role emphasizes organized, flexible work in a fast-paced construction office.

You will type purchasing agreements, prepare documents, log information, issue purchase orders or RFPs, and maintain professional relationships with partners.

Qualifications

• Minimum 1 year experience in an administrative role.
• Proficient with MS Office Suite.
• Demonstrated organizational skills and confidence with electronic systems.
• Knowledge or experience with a purchasing department is an asset.
• Ability to build and maintain relationships with internal departments and external partners.
• Strong verbal and written communication abilities.
• Comfort working in a fast-paced, construction office environment with limited supervision.

Responsabilités

• Type purchasing agreements and distribute, file electronically, and log them.
• Prepare and modify documents including correspondence, emails, reports, and logs from clients, partners, and vendors.
• Use databases/spreadsheets to record information and generate reports.
• Prepare purchase orders or RFPs.
• Refer inquiries to appropriate individuals or departments across the organization.
• Communicate with vendors, head office and site staff.
• Regularly communicate with site receivers.
• Present a professional image of the organization to visitors and suppliers.
• Monitor inbound shipments as needed.

Connaissances

MS Office

Communication skills

Organizational skills

Vendor relations

Teamwork

Description du poste

The Purchasing Administrative Assistantwill be responsible for supporting thecomprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management. The ideal candidatewill be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team.

Your contributions to the team:

• Type purchasing agreements, distribute, file electronically and log appropriately
• Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors
• Utilize databases/spreadsheets to record information and generate reports
• Prepare purchase orders or RFPs
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
• Able to communicate with vendors, head office and site staff
• Communicate regularly with site receivers
• Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
• Monitor inbound shipments as necessary

What you need to be successful:

• Minimum 1 year experience working in an administrative capacity
• Proficient with MS Office Suite
• Demonstrated organizational skills and confidence using electronic systems
• Demonstrated knowledge or previous experience with a purchasing department an asset
• Able to build and maintain lasting relationships with corporate departments, key business partners, and customers
• Able to effectively communicate both verbally and in writing
• Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In-house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.