Purchasing & Accounts Payable Specialist, Finance

Allergan Aesthetics; Montreal; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A global pharmaceutical company in Montreal is looking for a Purchasing & Accounts Payable Specialist for a maternity leave contract. The successful candidate will handle significant volumes of accounts payable and purchasing activities, requiring in-office presence at least three days a week. Ideal candidates have a background in accounting and experience with SAP. Join a team committed to innovative healthcare solutions.

Qualifications

• 2-3 years of experience in accounts payable.
• Experience in purchasing (a plus).
• Ability to work in a fast-paced team environment.

Responsibilities

• Support for a large business unit with high volumes.
• Process approximately 10,000 non-PO invoices.
• Maintain and administer vendor master file.

Skills

Excellent interpersonal and communication skills

Self-motivated with great initiative

Intermediate proficiency in Microsoft Excel

Education

Bachelor’s degree in accounting

Tools

SAP

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn, and TikTok.

This is a (up to) 14 months contract for a maternity leave.

This role requires a presence at the office of (minimum) 3 days per week.

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada, with 92% of our employees proud to say they work for AbbVie.

When choosing your career path, choose to be remarkable.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.

The Purchasing & Accounts Payable Specialist role is primarily responsible for providing local expertise and support for accounts payable and some purchasing activities. The specialist is expected to work closely with BPO, FSS, Local Indirect Spend Requestors (SRM users), and the Supervisor of Accounting Services to work through the financial close process, producing financial statements in accordance with AbbVie's policies and procedures, US and CDN GAAP.

Key responsibilities

• Purchasing and Accounts Payable.
• Support for a large business unit with high volumes.
• Maintain and administer vendor master file.
• Request new local vendor setup.
• Complete 3rd party process.
• Process approximately 10,000 non-PO invoices (ACR), including image invoices and sales tax coding.
• Process image invoices for PO invoices (when received at the affiliate, forward and track to Iron Mountain).
• Requisition and approve indirect spend for departments where no admin or coordinator is in place (approximately 500 requisitions/year).
• Process receipts for departments where no admin or coordinator is in place.
• Request new shopping cart items.
• Local Key User (LKU) responsibilities include training SRM users and acting as a Go-To Subject Matter Expert within the affiliate (20% of responsibilities).
• Recommend process improvements and collaborate with the Foundation PTP Team.
• Liaise with BPO Purchasing Agent, BPO AP, and Purchasing PSM COE.

Qualifications

• Bachelor’s degree in accounting (preferred).
• 2-3 years of experience in accounts payable.
• Experience in purchasing (a plus).
• Experience with SAP.
• Ability to work in a fast-paced team environment.
• Excellent interpersonal and communication skills.
• Self-motivated with great initiative.

Essential skills and abilities

• Experience with SAP and other accounting systems preferred.
• Intermediate proficiency in Microsoft Excel.

AbbVie strives to provide a French working environment for employees in Quebec. However, advanced knowledge of English and fluency in English are essential for this position due to interactions with English-speaking clients and regions outside Quebec.

AbbVie is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities, and visible minorities to apply.

Additional Information

AbbVie is committed to operating with integrity, driving innovation, transforming lives, and serving our community. For more details, visit:

• Equal Opportunity Employer
• Reasonable Accommodations