Purchasing & Accounts Payable Specialist, Finance

AbbVie Inc; Montreal; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading pharmaceutical company in Montreal is seeking a Purchasing & Accounts Payable Specialist for a contract role lasting up to 14 months. The role involves processing a high volume of invoices and supporting vendor management. Candidates should have a Bachelor's degree in accounting and 2-3 years of relevant experience. An advanced knowledge of English is essential. The position requires presence at the office at least 3 days a week and offers a dynamic work environment.

Qualifications

• 2-3 years of experience in accounts payable.
• Experience in a purchasing function is a plus.
• Ability to work in a fast-paced team environment.

Responsibilities

• Handle purchasing and accounts payable tasks.
• Process approximately 10,000 non-PO invoices.
• Recommend process improvements and collaborate with teams.

Skills

Accounting principles

Interpersonal communication

Proactive attitude

SAP experience

Microsoft Excel proficiency

Education

Bachelor's degree in accounting

Tools

SAP

Microsoft Excel

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn, and TikTok.

This is a (up to) 14 months contract for a maternity leave.

This role requires a presence at the office of (minimum) 3 days per week.

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada, where 92% of our employees are proud to say they work for AbbVie.

When choosing your career path, choose to be remarkable.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, and gastroenterology, along with products and services across our Allergan Aesthetics portfolio.

The Purchasing & Accounts Payable Specialist role primarily provides local expertise and support for accounts payable and some purchasing activities. The specialist is expected to work closely with the BPO, FSS, Local Indirect Spend Requestors (SRM users), and Supervisor-Accounting Services to facilitate the financial close process and produce financial statements in accordance with AbbVie’s policies and procedures, US and CDN GAAP.

Key responsibilities

• Purchasing and Accounts Payable.
• Support for a large business unit with high volumes.
• Maintain and administer vendor master file.
• Request new local vendor setup.
• Complete 3rd party process.
• Process approximately 10,000 non-PO invoices (ACR), including image invoices and sales tax coding.
• Process image invoices for PO invoices (when received at the affiliate, forward and track to Iron Mountain).
• Requisition and approve indirect spend for departments without admin or coordinator support (approx. 500 requisitions/year).
• Process receipts for departments without admin or coordinator support.
• Request new shopping cart items.
• Local Key User (LKU) responsibilities (20%), including training SRM users and serving as a Subject Matter Expert within the affiliate.
• Recommend process improvements and collaborate with the Foundation PTP Team.
• Liaise with BPO Purchasing Agent, BPO AP, and Purchasing PSM COE.

Qualifications

• Bachelor’s degree in accounting (preferred).
• 2-3 years of experience in accounts payable.
• Experience in a purchasing function (a plus).
• Experience with SAP.
• Ability to work in a fast-paced team environment.
• Excellent interpersonal and communication skills.
• Proactive and self-motivated.

Essential skills and abilities

• Experience with SAP and other accounting systems preferred.
• Intermediate proficiency in Microsoft Excel.

AbbVie strives to provide a French working environment for its employees in Quebec. Although the company has taken all reasonable steps to avoid this requirement, advanced knowledge of English / fluency in English is an essential requirement for the position of Purchasing & Accounts Payable Specialist due to:

• English-speaking employees outside Quebec.
• English-speaking clients outside Quebec.
• Anglophone regions outside Quebec.

AbbVie is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities, and visible minorities to apply.

Additional Information

AbbVie is committed to operating with integrity, driving innovation, transforming lives, and serving our community. Equal Opportunity Employer/Veterans/Disabled.

For US & Puerto Rico applicants, more info at https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

For reasonable accommodations in the US & Puerto Rico, click here.