Provincial Projects Administrative Assistant

Girl Guides of Canada; Toronto; Remote; CAD 41,000 - 49,000; Part time

Job summary

A national membership-based organization is seeking a Provincial Projects Administrative Assistant in Ontario. This 12-month contract position involves providing administrative support for provincial projects, assisting with event coordination, and ensuring inclusive communication. Ideal candidates have a degree in relevant fields and proficiency in MS Office and Canva. The hiring range is $41,300 - $48,740 annually.

Qualifications

• 1-2 years’ experience working in an office environment.
• Proficiency in MS Office, Office 365, and Canva.
• Demonstrated ability to provide excellent customer service.

Responsibilities

• Provide administrative and logistical support for provincial projects.
• Assist with event coordination and communication.
• Support subsidy programs and member inquiries.

Skills

Customer service

Organizational skills

Attention to detail

Time management

Education

Related degree or diploma (Business Administration, Event Management, Volunteer Management)

Tools

MS Office

Canva

Job description

Provincial Projects Administrative Assistant

Join to apply for the Provincial Projects Administrative Assistant role at Girl Guides of Canada

Provincial Projects Administrative Assistant

Join to apply for the Provincial Projects Administrative Assistant role at Girl Guides of Canada

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Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of A better world, by girls .

Girl Guides of Canada is actively seeking a Provincial Projects Administrative Assistant ( Contract -12 months)

Remote work environment (Must be based in Ontario)

About This Opportunity

Reporting to the Regional Manager, Ontario and Quebec, Provincial Projects Administrative Assistant will provide administrative and logistical support for provincial projects and programs, including event coordination, subsidy and fundraising administration, and member communication. You will assist with creating promotional materials and ensuring inclusive policies are applied across all communications and processes.

In This Role You Will

• Provide support to provincial business as usual functions by assisting the Provincial Projects Coordinator or volunteer teams with project logistics, communications and on-site support as requested.
• Assist with Provincial Program Challenges, including the creation of challenge materials and program launch materials using Canva.
• Support the administration of subsidy programs and fundraising requests.
• Provide administrative support to various projects including but not limited to; awards (both adult and youth), membership pins, and volunteer membership renewal process.
• Provide ongoing support to members and event registrants by monitoring multiple email inboxes.
• Understand how to apply organizational policies regarding inclusivity to provincial projects and event processes, communication, and customer queries.
• Apply organizational policies regarding inclusivity to content, member communication and customer service.

General

Adheres to all relevant policies, procedures, and practices.

Provide general, ongoing support to members / volunteers, responding to / directing inquiries and consulting with the appropriate groups and individuals to support the mission and vision of GGC.

Other duties as assigned.

Requirements

Related degree or diploma (Business Administration, Event Management, Volunteer Management) or equivalent work experience.

1-2 years’ experience working in an office environment.

Demonstrated computer software proficiency with MS Office; Office 365, Canva and intermediate knowledge of Word, Excel, OneNote and Outlook.

Demonstrated ability to provide excellent customer service.

High accuracy and attention to detail required for data entry, allowing for low error rate and speed.

Ability to set priorities, manage time and meet deadlines.

Flexible to travel as required.

Hiring Range : $41,300 - $48,740 / Annual

If this sounds like a tailor-made job for you, apply today!

This position will remain open until it is filled. Interviews will be conducted on a rolling basis.

Submissions without a cover letter will not be considered. Please note that GGC accepts all genders for job applications. We encourage all candidates to apply, even if they do not meet all the job requirements.

GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier-free, and we encourage applications from people who are racialized, Indigenous, people from the 2SLGBTQI+ community, people with disabilities and other equity seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non-binary people who are comfortable in spaces that focus on and are driven by the experience of girls.

Upon request, Girl Guides of Canada-Guides du Canada will make available accommodations during the recruitment process. Please note we do not require applicants to identify as a person with disability, or to disclose their disability, to request or access accommodation. Accommodation requests should be made in advance to People & Culture at [e-mail] .

We thank all candidates for their interest. Only those selected for an interview will be contacted.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Contract

Job function

Job function

Administrative

Industries

Non-profit Organizations

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