Proposals & Estimating Coordinator

Centurion Group; Calgary; Hybrid; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid or remote work option

Health and dental benefits

Health & wellness spending accounts

Bonus program eligibility

Employee discounts (insurance, gear, …

Gold-standard safety program

Referral bonus

Job summary

Centurion Canada Ltd. is seeking a detail-oriented Proposals & Estimating Coordinator to support RFPs, RFQs, tenders, and quotations. You will coordinate bids with Sales and Operations, gather pricing and technical information, and ensure timely, accurate submissions in a fast-paced environment.

This full-time, permanent role offers hybrid or remote work options, strong safety culture, and opportunities to grow within a nationwide services provider in Western Canada.

Qualifications

• Post-secondary education in Business Administration, Commerce, or related field preferred.
• Experience in proposal coordination, estimating, or tender management is an asset.
• Experience in oil and gas, industrial services, equipment rental, construction, or related sectors is preferred.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Teams).
• Familiarity with RFP/RFQ processes and tender portals is an asset.
• Strong communication, organizational, and time-management skills with deadlines.
• Ability to handle confidential commercial information with professionalism.

Responsibilities

• Coordinate preparation, review, and submission of RFPs, RFQs, tenders, bids, and quotations.
• Identify deadlines, specifications, commercial terms, and required documentation.
• Collaborate with Sales and Operations to gather pricing, equipment specs, labour needs, and supporting information.
• Assist in preparing cost estimates, pricing schedules, and quotations.
• Prepare, format, and assemble proposals and tender packages meeting customer specs.
• Maintain records of bid opportunities, quotations, submissions, and outcomes.
• Coordinate clarification requests, addenda, revisions, and communications during bidding.
• Ensure proposals are complete, reviewed, and submitted on time.
• Maintain standardized templates, pricing documents, and customer information.
• Monitor procurement portals to identify opportunities and manage submission requirements.
• Assist in reviewing contracts and purchase orders for discrepancies.
• Track bid success rates, quotation activity, and turnaround times.

Skills

Proposal coordination

Organizational skills

Communication

Time management

Education

Post-secondary education in Business Administration or Commerce

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

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• Proposals & Estimating Coordinator

Proposals & Estimating Coordinator

• CRS
• 21/10/2026
• Calgary, AB, Canada

Centurion Canada Ltd. is an integrated rental and services supplier for drilling, completions, facilities, pipelines, forestry, construction, and government sectors across Western Canada. Our equipment and services include cranes, track hoe packages, wastewater and water management, power and lighting, combination units, remote security and communications, work camps/wellsite accommodations, and heavy equipment. We deliver industry leading customer service that is backed by a strong safety culture and exceptional staff.

We are seeking a detail-oriented and highly organized Proposals & Estimating Coordinator to support the preparation, coordination, and submission of Requests for Proposals (RFPs), Requests for Quotations (RFQs), tenders, and customer quotations.

Working closely with Sales, Operations, and Management, this position is responsible for coordinating the bid and proposal process, gathering technical and commercial information, preparing accurate and professional submissions, and ensuring customer requirements and deadlines are consistently met.

The successful candidate will demonstrate strong organizational skills, attention to detail, commercial awareness, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time, permanent position.

Core Responsibilities

• Coordinate the preparation, review, and submission of RFPs, RFQs, tenders, bids, and customer quotations.
• Review bid documents and customer requirements to identify submission deadlines, technical specifications, commercial terms, and required documentation.
• Collaborate with Sales, Operations, and other internal stakeholders to gather pricing, equipment specifications, labour requirements, and supporting information.
• Assist in preparing cost estimates, pricing schedules, and commercial quotations based on established pricing structures and operational input.
• Prepare, format, and assemble professional proposals, quotations, and tender packages that meet customer specifications.
• Maintain accurate records of bid opportunities, quotations, submissions, and outcomes, including tracking deadlines and follow-up activities.
• Coordinate clarification requests, addenda, revisions, and other communications throughout the bidding process.
• Ensure all proposals and quotations are complete, accurate, appropriately reviewed, and submitted within established deadlines.
• Maintain and update standardized proposal templates, pricing documents, customer information, and supporting materials.
• Monitor customer procurement portals and tender platforms to identify relevant opportunities and manage submission requirements.
• Support the review of customer contracts, purchase orders, and commercial documentation to identify discrepancies or items requiring clarification.
• Assist in tracking bid success rates, quotation activity, turnaround times, and other relevant performance indicators.
• Identify opportunities to improve proposal development processes, document management, and overall administrative efficiency.
• Perform other related duties as assigned to support commercial and operational objectives.

Qualifications

• Post-secondary education in Business Administration, Commerce, or a related discipline is preferred; equivalent experience will be considered.
• Previous experience in proposal coordination, estimating, sales administration, tender management, or a related role is considered an asset.
• Experience within the oil and gas, industrial services, equipment rental, construction, or related sectors is preferred.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
• Familiarity with RFP/RFQ processes, tender portals, and commercial quotation practices is an asset.
• Excellent communication, organizational, and time-management skills, with the ability to manage competing priorities and meet strict deadlines.
• Ability to handle confidential commercial and customer information with professionalism and discretion.

Why Join the Centurion Team?

• Competitive compensation relative to experience. Eligible for annual bonus program based on performance.
• Opportunity to work in a hybrid or remote setting depending on preference.
• Comprehensive health and dental benefits, plus health & wellness spending accounts ($500 each).
• Plenty of opportunities to develop, learn new skills, and build your career.
• Employee discounts with a variety of service providers including home & auto insurance, footwear & workwear, prescription safety glasses, fitness membership, and more.
• Gold-standard safety program.
• Referral bonus program.
• Opportunity to work with a high-performing team that values trust and autonomy.

Please submit your resume outlining your relevant experience below.