Proposals Coordinator

Aecon; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction company in Toronto is seeking a Proposals Coordinator to support proposal submissions for civil construction projects. The ideal candidate should have at least 2 years of experience in proposal writing, strong organizational skills, and the ability to produce clear, compelling content. Proficiency in tools like Adobe and Microsoft Office is essential. This role involves coordinating with teams and ensuring compliance with bid requirements.

Qualifications

• 2+ years of experience in proposal writing or business development communications.
• Ability to produce clear, concise, and compelling written material.
• Experience with graphic design is a plus.

Responsibilities

• Support Proposal Managers in creating and administering proposal responses.
• Ensure materials are clear, compelling, and compliant with client requirements.
• Organize and prepare key documents for proposals.

Skills

Strong communication skills

Organizational skills

Attention to detail

Ability to work collaboratively

Time management skills

Proficiency in Adobe, Word, Excel, Visio, PowerPoint

Proposal writing experience

Education

Bachelor’s degree or equivalent in Construction

Tools

Adobe

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Visio

InDesign

Job description

What is the Opportunity?

Aecon is seeking a Proposals Coordinator to join our dynamic Civil East team and play a crucial role in securing new business opportunities. Are you a detail-oriented professional with strong writing skills? Are you proficient working independently and as part of a vibrant team? Join us!

What You’ll Do Here

• Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities
• Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant
• Review and develop a detailed understanding of client bid requirements
• Develop and administer proposal calendars and responsibility matrices
• Create and manage proposals, resume, and project sheet templates
• Track and support timely provision of proposal deliverables required from internal and external partners
• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content
• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission
• Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements
• Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations
• Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes
• Assist proposal and bid managers to ensure that all deadlines are met
• Manage pursuit SharePoint sites
• Perform data entry in order to maintain accuracy of reports, schedules, and deliverables
• Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda
• Work with graphic designers to develop JV logos, binder and tab designs
• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals
• Some limited travel may be required

What You Bring to the Team

• Minimum bachelor’s degree or equivalent experience in Construction
• 2+ years of experience in proposal writing, marketing, or similar Business Development communications
• Strong communication skills
• Ability to quickly produce clear, concise, correct, and compelling written material
• Excellent organizational skills and strong attention to detail
• Proficiency in Adobe, Word, Excel, Visio, and PowerPoint
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
• Graphic Design experience is considered an asset (InDesign, etc.)