Proposals Coordinator

Valard Group of Companies; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading utility contractor in Canada is seeking a Proposal Coordinator to manage RFx responses and play a vital role in the bidding process. The ideal candidate will have strong organizational skills, problem-solving abilities, and at least 2 years of relevant experience. This role offers a competitive rewards package and opportunities for growth.

Benefits

Comprehensive employee benefits package

Opportunities for professional growth

Qualifications

• 2+ years as a Proposal Coordinator or similar experience.
• Project Management experience and/or training is an asset.
• Demonstrated technical writing experience.

Responsibilities

• Coordinate and develop RFx responses for various projects.
• Act as primary liaison with clients during bidding stages.
• Ensure all proposal submissions are compliant and high quality.

Skills

Organizational skills

Problem solving

Interpersonal skills

Communication abilities

Analytical skills

Attention to detail

Computer skills

Education

Post-Secondary Degree in Marketing, Communications, Business

Job description

Reporting to the Proposal Manager, the Proposal Coordinator is responsible for coordinating and developing RFx1 responses focused on Transmission, Substation, Distribution or Telecommunications. The Proposal Coordinator works with clients, internal departments and subject matter experts during all stages of the bid life cycle; providing support in sourcing opportunities, gathering information, developing win strategies and differentiators with the goal of strengthening proposal content and presenting a consistent brand with a consistent message to our clients.

To succeed in this the position, the individual must possess the ability to complete the full proposal life-cycle with both limited supervision and as part of a team. Strong organizational skills and a proficiency for problem solving are key attributes for success in this role.

• Act as a primary liaison with the client during the bidding stage from initial inquiry to the post-bid stage.
• Identify response deliverables, establish submission schedules and communicate responsibilities and accountabilities to the response team.
• Coordinate proposal kick-off and review meetings, identify and track action items and maintain communication with team members regarding deadlines and requirements.
• Proofread proposals to ensure they follow company standards for accuracy, quality writing, marketing focus and brand;
• Ensure all prepared Proposals, proposal and qualification submissions are high quality, compliant and communicate our capabilities and value of service.
• Submit proposal responses using a variety of systems and methods; electronic, online bid portals, email and hardcopy;
• Assist in developing and implementing win strategies, key messages, marketing themes and differentiators in proposal submissions.
• Coordinate and log Bid Debriefs and Lessons Learned for application on future submissions.
• Create and update boiler plate documents, templates, project profiles and team member resumes.
• Document management and distribution of client documents to the response team.
• Maintain information in Valard internal systems, as well as adhere to document control and reporting requirements.

Project Awards

• Act as Client Liaison during the contract negotiation process.
• Generate a Project Award Notification to initiate project set-up in JDE; and to inform key internal groups and individuals and provide general details about the project.
• Assist in the RFx Turnover process by providing the Project Team access to working, and submitted, bid documentation, including any relevant supporting documentation (emails, meeting notes, post-bid communications, etc.).

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to maintain a high level of accuracy and confidentiality concerning proprietary information.

• Excellent interpersonal skills.

• Strong communication abilities.

• Ability to manage multiple deadlines and priorities.

• Analytical and problem solving skills.

• Decision making skills.

• Effective verbal and listening skills.

• High attention to detail and high level of accuracy.

• Very effective organizational skills.

• Effective written communication skills.

• Very strong computer skills.

He/she must also demonstrate the following personal attributes.

• Honesty and trustworthiness.

• Possess cultural awareness and sensitivity.

• Ability to work on a flexible schedule.

• Sound work ethics.

EDUCATION AND EXPERIENCE:

• Post-Secondary Degree in Marketing, Communications, Business; or a combination of relevant previous education and experiencewould be preferred.
• 2+ years as a Proposal Coordinator, or lateral, experience.
• Project Management experience and/or training an asset.
• Demonstrated technical writing experience.
• Demonstrated experience in working in a schedule driven environment.

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us atand connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.