Proposal Writer – Business Service Submissions

HR Service Jobs

Belleville

Hybrid

CAD 55,000 - 75,000

Full time

2 days ago

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Benefits offered by this job

Remote or hybrid work options

Professional development and growth

Portfolio-building opportunities

Job summary

HR Service Jobs seeks a detail-oriented Proposal Writer – Business Service Submissions to develop high-quality proposals, service submissions, and client presentations. The role involves coordinating with sales, operations, finance, legal, and SMEs to gather information and tailor submissions to client requirements.

The ideal candidate will combine excellent writing with research capabilities, an ability to translate complex business information into clear content, and a proactive approach to

Qualifications

Bachelor's degree or equivalent professional experience.
Excellent written English; ability to translate complex info into clear proposals.
Strong research & analytical skills for client requirements.
Experience preparing business proposals, submissions, or formal documents.
Editing, proofreading, grammar, and formatting skills.
Interpretation of RFPs, RFIs, RFQs, and client briefs.
Understanding of business services, client engagement, and commercial objectives.
Proficiency with MS Office and collaborative platforms.
Strong organizational skills and ability to manage competing priorities.
Excellent communication and interpersonal skills; ability to work cross-functionally.

Responsibilities

Write, edit, and prepare professional proposals, submissions, capability statements, and supporting docs.
Review RFPs/RFIs/RFQs and client questionnaires to identify requirements and deadlines.
Research prospective clients, industries, competitors, and market trends to craft competitive proposals.
Collaborate with sales, business development, operations, finance, legal, and technical teams to gather accurate info.
Translate technical and commercial information into persuasive client-focused content.
Develop proposal outlines, content plans, and submission schedules.
Coordinate proposal progress, obtain missing information, and ensure on-time submissions.
Edit for grammar, consistency, and professional presentation; maintain content libraries.
Support development of proposal presentations and executive briefs.
Ensure compliance with client instructions, formatting, word limits, and attachments.

Skills

Written English

Research & analysis

Proposal writing

Editing & proofreading

RFP/RFI interpretation

Business services knowledge

MS Word proficiency

MS Excel proficiency

PowerPoint proficiency

Collaboration tools

Organization & prioritization

Independent work

Content improvement mindset

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

Teams/SharePoint/Google Workspace

Job description

1. Job Summary

HR Service Jobs is seeking a detail-oriented, persuasive, and organized Proposal Writer – Business Service Submissions to develop high-quality business proposals, service submissions, client presentations, and supporting documentation. The successful candidate will play an important role in helping the organization communicate its service offerings, demonstrate its capabilities, and respond effectively to prospective clients, business partners, and corporate opportunities.

This position is ideal for a professional who combines excellent writing skills with commercial awareness, research capabilities, and the ability to translate complex business information into clear, compelling, and client-focused proposals. The Proposal Writer will work closely with business development teams, sales professionals, subject matter experts, operations personnel, and management to gather relevant information and prepare submissions that align with client requirements and organizational objectives.

The role involves reviewing requests for proposals (RFPs), requests for information (RFIs), requests for quotations (RFQs), service questionnaires, and other business-related submission documents. The successful candidate will ensure that each proposal is accurate, professionally presented, appropriately tailored to the intended audience, and submitted within the required deadlines.

Candidates should demonstrate strong attention to detail, effective time management, and the ability to manage multiple assignments simultaneously. The ideal applicant will be comfortable conducting research, coordinating information from different departments, maintaining proposal templates, and continuously improving the quality and consistency of business submissions.

2. Key Responsibilities

Proposal Development: Write, edit, and prepare professional business proposals, service submissions, capability statements, executive summaries, and supporting documents for prospective clients and business opportunities.
RFP and RFI Management: Review requests for proposals, requests for information, requests for quotations, and client questionnaires to identify submission requirements, evaluation criteria, deadlines, and mandatory documentation.
Business Research: Conduct research into prospective clients, industries, competitors, market trends, and service requirements to develop relevant, evidence-based, and competitive proposals.
Information Gathering: Collaborate with sales, business development, operations, finance, legal, and technical teams to collect accurate information about services, processes, pricing inputs, qualifications, and organizational capabilities.
Client-Focused Writing: Transform technical, operational, and commercial information into clear, persuasive, and benefit-oriented content that addresses client challenges and demonstrates the value of the organizations services.
Submission Planning: Develop proposal outlines, content plans, response schedules, and internal deadlines to ensure all required sections are completed and reviewed before submission.
Compliance and Quality Assurance: Check proposals against client instructions, formatting guidelines, submission criteria, word limits, required attachments, and other specified conditions.
Editing and Proofreading: Review documents for grammar, spelling, punctuation, consistency, clarity, factual accuracy, tone, and professional presentation.
Content Management: Create, maintain, and update reusable proposal content, service descriptions, company profiles, case studies, project summaries, credentials, and frequently requested business information.
Proposal Coordination: Track proposal progress, communicate outstanding requirements to relevant stakeholders, and follow up to obtain missing information or approvals.
Presentation Preparation: Support the development of proposal presentations, service overviews, executive briefings, and other materials used in client discussions.
Deadline Management: Coordinate multiple submissions and prioritize tasks according to business importance, client expectations, complexity, and submission deadlines.
Internal Review: Incorporate feedback from management and subject matter experts, resolve inconsistencies, and ensure the final document reflects approved company information.
Document Organization: Maintain structured digital files, version histories, reference materials, submission records, and approved templates for future use.
Performance Monitoring: Track submission status and, where information is available, analyze proposal outcomes, client feedback, and recurring improvement opportunities.
Continuous Improvement: Recommend improvements to proposal writing processes, content libraries, review procedures, and submission workflows to increase efficiency and quality.

3. Required Skills and Qualifications

Bachelors degree in English, Communications, Business Administration, Marketing, Journalism, Public Relations, or a related discipline is preferred. Equivalent professional experience may also be considered.
Excellent written English, including the ability to communicate complex business information in a clear, concise, and persuasive manner.
Strong research and analytical skills, with the ability to understand client requirements and identify relevant information.
Experience preparing business proposals, corporate submissions, service descriptions, client responses, or other formal business documents is desirable.
Strong editing, proofreading, grammar, and document-formatting skills.
Ability to interpret RFPs, RFIs, RFQs, client briefs, and submission guidelines.
Good understanding of business services, client engagement, commercial objectives, and professional communication standards.
Proficiency in Microsoft Word, Excel, and PowerPoint, or equivalent productivity tools.
Familiarity with document collaboration and project management platforms such as Microsoft Teams, SharePoint, Google Workspace, or similar systems is an advantage.
Strong organizational skills and the ability to manage competing priorities without compromising quality.
Excellent communication and interpersonal skills for coordinating information across multiple departments.
Ability to work independently while contributing effectively to a collaborative team environment.
A proactive approach to identifying gaps, resolving inconsistencies, and improving written content.
Professional discretion when handling confidential business information, pricing details, client documents, and internal records.

4. Experience

Candidates with relevant experience in proposal writing, bid management, business development support, corporate communications, technical writing, or sales documentation are encouraged to apply.

Preferred experience includes:

Approximately 1–3 years of experience in proposal writing, business documentation, content development, or a related field.
Experience preparing client-facing proposals, service submissions, tender responses, capability statements, or business presentations.
Familiarity with proposal development workflows, stakeholder reviews, document approvals, and deadline-driven submissions.
Experience conducting business research and adapting content for different clients, industries, and service requirements.
Knowledge of bid management processes, procurement documentation, or corporate tender submissions is an advantage.
Entry-level candidates with excellent writing abilities, strong research skills, relevant academic projects, internships, or a suitable portfolio may also be considered where the position permits.
Candidates should be prepared to demonstrate their writing ability through relevant work samples or a practical writing assessment if requested during the recruitment process.

5. Working Hours

Full-Time: Typically 8 hours per day, 5 days per week.
Part-Time: Flexible hours based on agreed responsibilities and workload.
Remote Work: Available where supported by the employer and the specific role.
Core Availability: Employees may be expected to attend virtual meetings, coordinate with internal stakeholders, and respond to time-sensitive submission requests during agreed working hours.
Deadline Flexibility: Occasional schedule adjustments may be necessary when preparing high-priority proposals or completing urgent submissions.
Time Management: The successful candidate should plan tasks effectively, maintain an organized work schedule, and communicate potential delays as early as possible.

The final working hours, time zone requirements, employment classification, and work location will be confirmed by the employer during recruitment.

6. Knowledge, Skills, and Abilities

Business and Commercial Knowledge

Understanding of business services, client expectations, value propositions, and professional service delivery.
Ability to connect service features with client needs, business outcomes, and measurable benefits.
Awareness of procurement processes, proposal evaluation criteria, and competitive positioning.

Writing and Communication Skills

Ability to develop structured, compelling, and audience-specific written content.
Strong command of business English and professional writing conventions.
Ability to simplify complex information without losing important meaning or accuracy.
Confidence in gathering information from subject matter experts and converting it into coherent proposal content.

Research and Analytical Abilities

Ability to identify relevant facts, validate information, and organize research findings.
Strong reading comprehension and attention to detail when interpreting submission requirements.
Ability to recognize missing information, conflicting statements, and potential compliance gaps.

Organization and Project Coordination

Ability to manage multiple proposals, deadlines, revisions, and stakeholder inputs.
Strong document management, scheduling, and follow-up skills.
Ability to prioritize urgent assignments while maintaining consistent quality.

Technical Skills

Proficiency in word-processing, spreadsheets, presentation software, and digital document management.
Ability to use templates, styles, tables, headings, and formatting tools to produce professional documents.
Familiarity with collaborative editing, version control, and project tracking tools.
Awareness of responsible AI-assisted writing and research practices, including fact-checking and protecting confidential information.

Professional Attributes

Integrity, accountability, and respect for confidentiality.
A customer-focused mindset and commitment to producing high-quality work.
Adaptability when responding to changing requirements and feedback.
Initiative in improving content, workflows, and documentation standards.
A collaborative attitude and willingness to learn about new industries, services, and client requirements.

7. Benefits

HR Service Jobs may offer a range of employment benefits depending on the position, employment type, location, and applicable company policies.

Potential benefits may include:

Competitive compensation aligned with experience, responsibilities, and market conditions.
Opportunities for remote or hybrid work where available.
Flexible scheduling arrangements where business requirements permit.
Professional development through proposal writing, business communication, research, and document management activities.
Opportunities to collaborate with business development, operations, marketing, and leadership teams.
Exposure to different industries, client requirements, and corporate service offerings.
Opportunities to build a professional portfolio of business writing and proposal development experience, subject to confidentiality requirements.
A collaborative work environment that values accuracy, accountability, creativity, and continuous improvement.
Potential career advancement opportunities based on performance, organizational needs, and available positions.
Specific salary, paid leave, insurance, bonuses, equipment provisions, and other benefits should be confirmed in the official employment offer. No benefit should be assumed unless it is expressly included in the employers terms.

8. Why Join HR Service Jobs?

Joining HR Service Jobs as a Proposal Writer – Business Service Submissions offers an opportunity to develop valuable expertise at the intersection of business communication, client engagement, research, and commercial development.

The role allows you to contribute directly to how business services are presented to potential clients and how organizations communicate their capabilities. Your writing can help clarify client needs, strengthen professional relationships, and support the preparation of competitive business submissions.

You will have opportunities to collaborate with colleagues from different functional areas, learn about varied business services, and develop a deeper understanding of proposal strategy, procurement requirements, and client-focused communication.

This position is particularly suitable for individuals who enjoy writing with purpose, organizing complex information, solving communication challenges, and producing documents that support business objectives.

For candidates seeking long-term growth, experience in proposal writing can provide a foundation for progression into roles such as: