Proposal Writer

Fujitsu; Quebec; On-site; CAD 70,000 - 95,000; Full time

Job summary

Fujitsu is seeking a skilled proposal writer to manage bid documents, ensure quality and consistency across proposals, and engage with various stakeholders. The role requires over five years of experience, exceptional writing skills, and the ability to navigate complex IT concepts. This position offers an opportunity to influence proposal strategies, maintain documentation standards, and contribute to best practices in a dynamic environment.

Qualifications

• 5+ years of experience in proposal writing or comparable roles.
• Grasp of IT concepts and terminology.
• Experience in online document repositories.

Responsibilities

• Own the end-to-end proposal document.
• Manage Low to Medium Complexity bids.
• Review and polish internal and customer-facing documents.

Skills

Exceptional written English skills

Detail-oriented

Organizational skills

Communication skills

Education

Degree in English, Communications, or Technical Writing

Tools

Microsoft Word

Adobe Acrobat

SharePoint

Job description

· Own the end-to-end proposal document, collaborating with internal stakeholders to gather, write, edit, and finalize content.

· Independently manage Low to Medium Complexity bids.

· Translate technical content into clear, compelling, and audience-appropriate language that resonates with both business and IT stakeholders.

· Ensure consistency, clarity, and impact across all proposal deliverables by reviewing, editing, and standardizing inputs from multiple contributors.

· Identify content gaps, ask the right questions, and proactively source missing information to complete the story.

· Synthesize diverse stakeholder inputs into a cohesive, solution-focused response aligned with customer needs and win themes.

· Build and maintain a library of reusable proposal content including templates, executive summaries, case studies, and reference materials.

· Develop and maintain strong working relationships with Bid Managers, Solution Architects, Offering Leads, and other contributors.

· Provide editing, proofreading, and quality control support for internal and customer-facing documentation.

· Contribute to the development of proposal best practices, style guides, templates, and process improvements.

What You'll Do

· Review and polish internal and customer-facing documents, including RFPs, RFIs, , and sales collateral.

· Ensure proposal structure and style follow corporate standards and customer expectations.

· Work with Subject Matter Experts (SMEs) to ensure accuracy of technical and business content.

· Deliver documents on tight timelines while maintaining high standards for quality and consistency.

· Drive document strategy and storytelling elements, helping to shape compelling narratives that differentiate the organization.

· Use critical thinking to identify and solve problems in written material; implement creative and strategic solutions.

· Actively contribute to continuous improvement by identifying opportunities to streamline content development or reuse.

· Create new boilerplate content proactively.

What You Need to Succeed

Must-Have Qualifications

· 5+ years of experience in proposal writing or a comparable role in a professional services or IT environment.

· Grasp of IT concepts, solutions, and terminology; able to understand and interpret technical input.

· Exceptional written English skills, including grammar, syntax, style, and tone.

· Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat; familiarity with version control and collaboration tools.

· Proven ability to manage multiple priorities and adapt to changing deadlines.

· Experience working in online or networked document repositories (e.g., SharePoint, Responsive, Loopio).

· Detail-oriented with outstanding organizational and communication skills.

· Demonstrated ability to build rapport with a wide range of internal stakeholders and manage inputs from various teams.

· Able to work independently or collaboratively across time zones and virtual teams.

· Comfortable working under pressure with short turnaround times.

· Comfortable leveraging AI tools to accelerate drafting, summarizing, or content mining

Nice-to-Have Qualifications

· Degree in English, Communications, Journalism, Technical Writing, or a related discipline.

· APMP Foundation or Practitioner certification, or other relevant credentials (PMI, ITIL).

· Exposure to capture planning, win strategies, or business development processes.

· Familiarity with public sector procurement processes and compliance-heavy RFPs.

· Bilingual in English, French and or Japanese is highly desirable.

· Experience using AI writing or automation tools (e.g., ChatGPT, Co-Pilot, Responsive, Autogen AI or Qorus Docs).

· Experience Collaborating with Global Teams.

· Familiarity with Fujitsu products and services.

About the company

Fujitsu is the leading Japanese global information and communication technology company, offering a wide range of technology products, solutions and services. We build new possibilities by connecting people, technology and ideas, creating a more sustainable world where anyone can advance their dreams.

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