Proposal Writer

Kaizen Lab Inc.; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading environmental services company in Oakville, Ontario, is seeking a Proposal Writer to coordinate proposal responses and support the bidding process. The successful candidate will excel in project-based work and have a strong background in writing. Key responsibilities include preparing bid responses and ensuring compliance with requirements. If you’re ready to contribute to environmental solutions, apply now!

Benefits

Competitive wages and annual wage increases

Comprehensive health benefits

Tuition reimbursement program

Employee Assistance Program

Qualifications

• Superior copywriting and technical writing abilities.
• Strong capability in project and time management.
• Keen eye for detail and multitasking skills.

Responsibilities

• Coordinate the proposal response process from start to finish.
• Prepare responses to RFPs and RFQs for various clients.
• Work with team members to ensure project timelines are met.

Skills

Copywriting

Technical writing

Business writing

Project management

Interpersonal skills

Education

Post-secondary education in English, Communications, or Business/Commerce

Tools

MS Word

Outlook

Teams

Job description

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE)

The Proposal Writer is responsible for coordinating the proposal response process from beginning to end. This ideal candidate enjoys project-based work, takes delight in details, and values continuous learning. The role includes working within the Pursuit Team, as well as with technical/operational managers, financial leaders, and executives across various locations and departments. The Proposal Writer will work on a variety of bid responses and other projects, all with the objective of promoting the Company’s profile and winning new business and/or retaining existing opportunities. The competitive bid process is a key component of Emterra Group’s business model; therefore, this position will play a major role in the success and growth of the Company. This position is be based out of Emterra Group’s head office in Oakville, Ontario.

Responsibilities:

• Review and interpret Request for Proposal (RFP), Request for Information/Qualification (RFI/RFQ), tender and prequalification packages for new and existing business opportunities.
• Write and prepare Emterra Group's responses to opportunities issued by industrial, commercial, and institutional (ICI) customers, as well as municipal/governmental buyers.
• As part of the Pursuit Team, support the complete bid preparation process, ensuring the timely and accurate completion of all proposal submissions.
• Coordinating bid team members and keeping projects on schedule through the planning and hosting of meetings and Teams calls.
• Gather, research, and assemble all required documentation and information from relevant parties/sources, for the development of proposals.
• Analyze and review bid requests with a high attention to detail, ensuring responses are fully compliant with listed requirements.
• Work closely with the Pursuit Team, ownership, executives, directors, financial leaders, and operational managers to ensure Emterra Group's submissions align with the bid strategy/plan.
• Implement continuous learning and growth through internal and external post-mortems and debriefs.
• Performs other related duties, as assigned.

Qualifications:

• Completion of post-secondary education, preferably in a program with extensive writing and research requirements (i.e., English, Communications, or Business/Commerce).
• Superior copywriting, technical writing, and/or business writing abilities, with an average typing speed of 50 to 80 wpm.
• Keen eye for details and meticulous mindset in an environment where multi-tasking and a positive outlook is crucial.
• Strong project and time management capabilities, thriving in an environment containing multiple concurrent assignments and firm deadlines.
• Elevated communication and interpersonal skills, working well with stakeholders at all levels within and outside of the organization.
• Experience and proficiency in using MS Office software – particularly MS Word, Outlook and Teams – with a demonstrated capability of learning new tools/technology quickly and efficiently.
• Possess a valid Ontario Provincial Driver’s Licence – G Class.

Reasons to Apply, Stay and Grow with Emterra Group:

• Opportunity to be part of one of Canada’s Greenest Employers!
• Competitive wages and annual wage increases!
• Comprehensive health benefits (drug, dental, vision, LTD, life insurance)!
• Employee Assistance Program, paid for by the Company!
• Tuition reimbursement program and professional development support!
• Employee discount programs!
• Be part of an organization that wans to learn and grow!
• Ability to have impact and make change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.