Proposal Writer

Fujitsu; Halifax; On-site; CAD 60,000 - 90,000; Full time

Job summary

Fujitsu is searching for a Proposal Writer to own the proposal document lifecycle and translate technical details into engaging narratives. This mid-senior level role requires a strong grasp of IT solutions, exceptional English skills, and proficiency with editing tools. Join us in creating innovative proposals that resonate with both business and technical audiences.

Qualifications

• 5+ years of experience in proposal writing or similar role.
• Able to manage multiple priorities and adapt to deadlines.
• Experience with document repositories like SharePoint.

Responsibilities

• Own the end-to-end proposal document and collaborate with stakeholders.
• Translate technical content into clear, compelling language.
• Build and maintain a library of reusable proposal content.

Skills

Written English

Technical Understanding

Organizational Skills

Communication Skills

Detail-oriented

Education

Degree in English, Communications, or Technical Writing

Tools

Microsoft Word

Adobe Acrobat

Job description

Join to apply for the Proposal Writer role at Fujitsu

Join to apply for the Proposal Writer role at Fujitsu

• Own the end-to-end proposal document, collaborating with internal stakeholders to gather, write, edit, and finalize content.
• Independently manage Low to Medium Complexity bids.
• Translate technical content into clear, compelling, and audience-appropriate language that resonates with both business and IT stakeholders.
• Ensure consistency, clarity, and impact across all proposal deliverables by reviewing, editing, and standardizing inputs from multiple contributors.
• Identify content gaps, ask the right questions, and proactively source missing information to complete the story.
• Synthesize diverse stakeholder inputs into a cohesive, solution-focused response aligned with customer needs and win themes.
• Build and maintain a library of reusable proposal content including templates, executive summaries, case studies, and reference materials.
• Develop and maintain strong working relationships with Bid Managers, Solution Architects, Offering Leads, and other contributors.
• Provide editing, proofreading, and quality control support for internal and customer-facing documentation.
• Contribute to the development of proposal best practices, style guides, templates, and process improvements.

Job Description

Key Responsibilities

• Own the end-to-end proposal document, collaborating with internal stakeholders to gather, write, edit, and finalize content.
• Independently manage Low to Medium Complexity bids.
• Translate technical content into clear, compelling, and audience-appropriate language that resonates with both business and IT stakeholders.
• Ensure consistency, clarity, and impact across all proposal deliverables by reviewing, editing, and standardizing inputs from multiple contributors.
• Identify content gaps, ask the right questions, and proactively source missing information to complete the story.
• Synthesize diverse stakeholder inputs into a cohesive, solution-focused response aligned with customer needs and win themes.
• Build and maintain a library of reusable proposal content including templates, executive summaries, case studies, and reference materials.
• Develop and maintain strong working relationships with Bid Managers, Solution Architects, Offering Leads, and other contributors.
• Provide editing, proofreading, and quality control support for internal and customer-facing documentation.
• Contribute to the development of proposal best practices, style guides, templates, and process improvements.

What You'll Do

• Review and polish internal and customer-facing documents, including RFPs, RFIs, , and sales collateral.
• Ensure proposal structure and style follow corporate standards and customer expectations.
• Work with Subject Matter Experts (SMEs) to ensure accuracy of technical and business content.
• Deliver documents on tight timelines while maintaining high standards for quality and consistency.
• Drive document strategy and storytelling elements, helping to shape compelling narratives that differentiate the organization.
• Use critical thinking to identify and solve problems in written material; implement creative and strategic solutions.
• Actively contribute to continuous improvement by identifying opportunities to streamline content development or reuse.
• Create new boilerplate content proactively.

What You Need to Succeed

Must-Have Qualifications

• 5+ years of experience in proposal writing or a comparable role in a professional services or IT environment.
• Grasp of IT concepts, solutions, and terminology; able to understand and interpret technical input.
• Exceptional written English skills, including grammar, syntax, style, and tone.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat; familiarity with version control and collaboration tools.
• Proven ability to manage multiple priorities and adapt to changing deadlines.
• Experience working in online or networked document repositories (e.g., SharePoint, Responsive, Loopio).
• Detail-oriented with outstanding organizational and communication skills.
• Demonstrated ability to build rapport with a wide range of internal stakeholders and manage inputs from various teams.
• Able to work independently or collaboratively across time zones and virtual teams.
• Comfortable working under pressure with short turnaround times.
• Comfortable leveraging AI tools to accelerate drafting, summarizing, or content mining

Nice-to-Have Qualifications

• Degree in English, Communications, Journalism, Technical Writing, or a related discipline.
• APMP Foundation or Practitioner certification, or other relevant credentials (PMI, ITIL).
• Exposure to capture planning, win strategies, or business development processes.
• Familiarity with public sector procurement processes and compliance-heavy RFPs.
• Bilingual in English, French and or Japanese is highly desirable.
• Experience using AI writing or automation tools (e.g., ChatGPT, Co-Pilot, Responsive, Autogen AI or Qorus Docs).
• Experience Collaborating with Global Teams.
• Familiarity with Fujitsu products and services.

About Us

Fujitsu at a Glance

Fujitsu is a leading information and communication technology (ICT) company, headquartered in Japan, offering a full range of technology products, solutions, and services. Approximately 132,000 Fujitsu people support customers in more than 100 countries. We use our experience and the power of ICT to shape the future of society with our customers.

We are a corporate culture that places great value on the pursuit of new possibilities previously unimagined and brings them to fruition. This has been the foundation of Fujitsu’s success since its inception. In an increasingly competitive world, in which the pace of change continues to accelerate, Fujitsu must strive for continuous innovation. Each and every employee will rise to the challenge of creating new value amid changes in the management environment, technology, society and the marketplace. With a spirit of challenge, we are committed to the continuous creation of new value. Fujitsu wants innovators like you!

At Fujitsu, one of our corporate principles is "We respect human rights." This principle underpins all our corporate and individual activities and guides the actions of every Fujitsu Group member. We embrace diversity and equal opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, ethnic or national origin, citizenship, political belief, social condition, family, marital or civil status, genetics, disability, age, veteran status, or conviction of an offence that is unrelated to employment. By empowering people, we can unleash our collective strengths to create a better experience for our employees, our customers, and our partners .

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Information Technology

Information Services, IT Services and IT Consulting, and Software Development

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