Proposal Writer

Fujitsu; Fredericton; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading IT services company in Fredericton is looking for an experienced Proposal Writer to manage proposal documents and collaborate with stakeholders. The role requires over 5 years of experience in proposal writing, exceptional English written skills, and proficiency in relevant software tools. Ideal candidates are detail-oriented and able to work under pressure. This full-time position offers a dynamic working environment with opportunities for continuous improvement.

Qualifications

• 5+ years of experience in proposal writing or a comparable role.
• Understanding of IT concepts and terminology.
• Exceptional written English skills.

Responsibilities

• Own the end-to-end proposal document and collaborate with stakeholders.
• Manage Low to Medium Complexity bids independently.
• Review and polish internal and customer-facing documents.

Skills

Proposal writing

Technical content translation

Editing and proofreading

Organizational skills

Critical thinking

Familiarity with AI tools

Education

Degree in English, Communications, Journalism, Technical Writing

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

SharePoint

Job description

Proposal Writer: Key Responsibilities

• Own the end-to-end proposal document, collaborating with internal stakeholders to gather, write, edit, and finalize content.
• Manage Low to Medium Complexity bids independently.
• Translate technical content into clear, compelling, and audience-appropriate language that resonates with both business and IT stakeholders.
• Ensure consistency, clarity, and impact across all proposal deliverables by reviewing, editing, and standardizing inputs from multiple contributors.
• Identify content gaps, ask the right questions, and proactively source missing information to complete the story.
• Synthesize diverse stakeholder inputs into a cohesive, solution-focused response aligned with customer needs and win themes.
• Build and maintain a library of reusable proposal content, including templates, executive summaries, case studies, and reference materials.
• Develop and maintain strong working relationships with Bid Managers, Solution Architects, Offering Leads, and other contributors.
• Provide editing, proofreading, and quality control support for internal and customer-facing documentation.
• Contribute to the development of proposal best practices, style guides, templates, and process improvements.

What You'll Do

• Review and polish internal and customer-facing documents, including RFPs, RFIs, and sales collateral.
• Ensure proposal structure and style follow corporate standards and customer expectations.
• Work with Subject Matter Experts (SMEs) to ensure accuracy of technical and business content.
• Deliver documents on tight timelines while maintaining high standards for quality and consistency.
• Drive document strategy and storytelling elements, helping to shape compelling narratives that differentiate the organization.
• Use critical thinking to identify and solve problems in written material; implement creative and strategic solutions.
• Actively contribute to continuous improvement by identifying opportunities to streamline content development or reuse.
• Create new boilerplate content proactively.

What You Need to Succeed

Must-Have Qualifications

• 5+ years of experience in proposal writing or a comparable role in a professional services or IT environment.
• Understanding of IT concepts, solutions, and terminology; able to interpret technical input.
• Exceptional written English skills, including grammar, syntax, style, and tone.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat; familiarity with version control and collaboration tools.
• Proven ability to manage multiple priorities and adapt to changing deadlines.
• Experience with online or networked document repositories (e.g., SharePoint, Loopio).
• Detail-oriented with outstanding organizational and communication skills.
• Ability to build rapport with internal stakeholders and manage inputs from various teams.
• Able to work independently or collaboratively across time zones and virtual teams.
• Comfortable working under pressure with short turnaround times.
• Willingness to leverage AI tools to accelerate drafting, summarizing, or content mining.

Nice-to-Have Qualifications

• Degree in English, Communications, Journalism, Technical Writing, or a related discipline.
• APMP Foundation or Practitioner certification, or other relevant credentials (PMI, ITIL).
• Experience with capture planning, win strategies, or business development processes.
• Familiarity with public sector procurement processes and compliance-heavy RFPs.
• Bilingual in English, French, or Japanese is highly desirable.
• Experience with AI writing or automation tools (e.g., ChatGPT, Co-Pilot, Autogen AI, Qorus Docs).
• Experience collaborating with global teams.
• Familiarity with Fujitsu products and services.

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