Proposal Writer

Fujitsu; Calgary; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading company is seeking a Proposal Writer in Calgary, Canada, to manage and develop proposal documents for IT bids. The role involves collaborating with diverse teams to produce high-quality content, ensuring compliance with corporate standards, and improving proposal practices. Ideal candidates have strong expertise in proposal writing and a solid grasp of IT concepts, demonstrating exceptional organizational skills and the ability to work under pressure.

Qualifications

• 5+ years of experience in proposal writing or comparable role.
• Grasp of IT solutions and terminology.
• Detail-oriented with exceptional organizational skills.

Responsibilities

• Manage end-to-end proposal documents collaborating with stakeholders.
• Ensure proposal structure follows corporate standards.
• Deliver high-quality documents under tight timelines.

Skills

Written English skills

IT concepts and terminology

Organizational skills

Communication skills

Critical thinking

Detail-oriented

Education

Degree in English, Communications, or related field

APMP Foundation or Practitioner certification

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

SharePoint

Job description

• Own the end-to-end proposal document, collaborating with internal stakeholders to gather, write, edit, and finalize content.
• Independently manage Low to Medium Complexity bids.
• Translate technical content into clear, compelling, and audience-appropriate language that resonates with both business and IT stakeholders.
• Ensure consistency, clarity, and impact across all proposal deliverables by reviewing, editing, and standardizing inputs from multiple contributors.
• Identify content gaps, ask the right questions, and proactively source missing information to complete the story.
• Synthesize diverse stakeholder inputs into a cohesive, solution-focused response aligned with customer needs and win themes.
• Build and maintain a library of reusable proposal content including templates, executive summaries, case studies, and reference materials.
• Develop and maintain strong working relationships with Bid Managers, Solution Architects, Offering Leads, and other contributors.
• Provide editing, proofreading, and quality control support for internal and customer-facing documentation.
• Contribute to the development of proposal best practices, style guides, templates, and process improvements.

What You'll Do

• Review and polish internal and customer-facing documents, including RFPs, RFIs, , and sales collateral.
• Ensure proposal structure and style follow corporate standards and customer expectations.
• Work with Subject Matter Experts (SMEs) to ensure accuracy of technical and business content.
• Deliver documents on tight timelines while maintaining high standards for quality and consistency.
• Drive document strategy and storytelling elements, helping to shape compelling narratives that differentiate the organization.
• Use critical thinking to identify and solve problems in written material; implement creative and strategic solutions.
• Actively contribute to continuous improvement by identifying opportunities to streamline content development or reuse.
• Create new boilerplate content proactively.

What You Need to Succeed

Must-Have Qualifications

• 5+ years of experience in proposal writing or a comparable role in a professional services or IT environment.
• Grasp of IT concepts, solutions, and terminology; able to understand and interpret technical input.
• Exceptional written English skills, including grammar, syntax, style, and tone.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat; familiarity with version control and collaboration tools.
• Proven ability to manage multiple priorities and adapt to changing deadlines.
• Experience working in online or networked document repositories (., SharePoint, Responsive, Loopio).
• Detail-oriented with outstanding organizational and communication skills.
• Demonstrated ability to build rapport with a wide range of internal stakeholders and manage inputs from various teams.
• Able to work independently or collaboratively across time zones and virtual teams.
• Comfortable working under pressure with short turnaround times.
• Comfortable leveraging AI tools to accelerate drafting, summarizing, or content mining

Nice-to-Have Qualifications

• Degree in English, Communications, Journalism, Technical Writing, or a related discipline.
• APMP Foundation or Practitioner certification, or other relevant credentials (PMI, ITIL).
• Exposure to capture planning, win strategies, or business development processes.
• Familiarity with public sector procurement processes and compliance-heavy RFPs.
• Bilingual in English, French and or Japanese is highly desirable.
• Experience using AI writing or automation tools (., ChatGPT, Co-Pilot, Responsive, Autogen AI or Qorus Docs).
• Experience Collaborating with Global Teams.
• Familiarity with Fujitsu products and services.