Proposal Specialist

Team Construction; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Job summary

A growing construction firm is seeking a Proposal Manager to enhance the quality and compliance of proposal submissions. The ideal candidate will have over 5 years of experience in the sector, possess advanced communication skills, and hold a relevant degree, ready to support a collaborative team environment with various documentation needs.

Qualifications

• 5+ years of experience in proposal preparation in the construction industry.
• Proficiency in advanced communication and writing skills.
• Experience creating proposals and presentations.

Responsibilities

• Implement the proposal process ensuring high quality and compliance.
• Collaborate with team members and leaders in proposal preparation.
• Maintain document libraries and check narratives for consistency.

Skills

Advanced communication

Writing skills

Problem-solving

Time management

Education

Diploma or Bachelor's Degree in Literature, Marketing, Construction Management or Communications

Tools

Adobe Suite

MS Office Suite

SharePoint

InDesign

Job description

Job DescriptionJob DescriptionResponsibilities:

• Implement the proposal process as defined and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate the company's capabilities and value of service
• Offer possible solutions to a variety of problems of moderate scope and complexity
• Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members
• Demonstrate an understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team
• Establish a responsibility/compliance matrix and updates as required
• Follow the proposal schedule, ensuring all tasks are completed by the established due date
• Develop and manage an internal proposal kick-off meeting (with the Pre-Construction Manager and associated Pre-Construction team members), during which the responsibilities (including own deliverables) will be assigned, and win strategies and themes, key messages, differentiators, and storyboarding will be discussed and agreed upon
• Collaborate with business unit leaders, keeping them accountable to the compliance and helping them to understand the compliance requirements of the proposal
• Facilitate review meetings as necessary
• Check and edit narratives for understanding, grammar, and readability as one voice, ensuring consistency on use of format and terms
• Support development of presentations, e-bulletins, and other internal and external communications and documentation
• Maintain the document library for resumes, project fact sheets, etc.

Qualifications and experience:

• 5+ years of experience in preparing proposals with a General Contractor or in the construction industry
• Advanced communication and writing skills
• Completion of a diploma training program at a college or technical school, or a university bachelor program. (With a preference for those with Literature, Marketing, Construction Management or Communications Degrees)
• Experience writing proposals and presentations
• Ability to lead a process with support and guidance
• Ability to work under demanding deadlines and work schedules
• Proficiency with Adobe Suite, MS Office Suite, and SharePoint
• Experience with InDesign