Proposal Specialist

OmniaBio; Hamilton; On-site; CAD 70,000 - 90,000; Full time

Job summary

OmniaBio is looking for a Proposal Specialist in Hamilton, Ontario. This role involves creating customized sales proposals for Cell and Gene Therapy services, collaborating with business development and technical professionals. Candidates should hold a BSc degree and have 2+ years of proposal experience in the pharma/biopharmaceutical/CGT industry. This position offers a dynamic working environment where flexibility and adaptability are essential.

Qualifications

• 2+ years of proposal experience within the pharma/biopharmaceutical/CGT industry.
• Prior contract manufacturing experience in biologics or CGT space is highly desirable.

Responsibilities

• Coordinate the collection of project-specific information and developing proposal content.
• Prepare and manage collaborations for proposals and presentations.
• Create detailed, competitive project proposals.
• Quality control of final proposals and SOWs.

Skills

Project management

Organizational skills

Problem-solving

Communication

Interpersonal skills

Education

BSc degree

Advanced scientific degree (MSc or PhD)

Tools

CRM systems

Microsoft Office Suite

Salesforce

SharePoint

Excel

Job description

Overview

OmniaBio Inc. is a technology-driven, global CDMO specializing in cell and gene therapies, with a mission to transform biomanufacturing with AI and automation. Located at McMaster Innovation Park in Hamilton, Ontario, OmniaBio leverages over a decade of expertise in regenerative medicine and advanced therapies developed in partnership with CCRM. Committed to digital transformation, OmniaBio integrates automation, robotics, and artificial intelligence into its operations to drive efficiency, enhance quality, and increase throughput. This innovative approach supports end-to-end CDMO services—from development through GMP manufacturing and scale-up—helping clients accelerate the path to market for transformative treatments. OmniaBio focuses on immune cell-based therapies, induced pluripotent stem cell therapies, and lentiviral vectors, positioning itself as a leader in advancing and maturing cell and gene therapy manufacturing. With a strategic vision to meet the surging global demand, OmniaBio aims to enable broad access to cutting-edge therapies worldwide.

Visit www.omniabio.com to learn more.

Role Summary

Responsible for the creation of proposals for Cell and Gene Therapy CDMO services offered by OmniaBio. The Proposal Specialist will be responsible for creating customized sales proposals for prospects and clients. The Proposal Specialist works alongside Business Development and technical professionals to respond to requests for proposal (RFPs), requests for information (RFIs), and other proposal services support requests, including the development of associated Statements of Work (SOWs).

Responsibilities

• Coordinate the collection of project-specific information and developing proposal content and other requirements to meet established guidelines and target dates.
• Prepare and manage a collaborative process for the development and execution of responses to Requests for Information (RFI), Request for Proposal (RFP), Statements of Work (SOWs) and customer presentations.
• Prepare detailed, competitive, tailored project proposals, including supporting materials such as cost workbooks and high-level Gantt charts that meet customer needs/expectations and maximize OmniaBio’s chance of securing new projects.
• Create and use templates to ensure consistency and best practices.
• Prepare proposal pricing suggestions, strategy, and present to relevant decision makers.
• Quality control of final proposals and SOWs to ensure adherence to standards to ensure accuracy and consistent quality of work.
• Develop presentations and supporting materials for proposals.
• Attend customer on-site visits and conference calls related to proposal/deals and prepare detailed meeting minutes.
• Support the Legal, BD, and Finance teams, and technical SMEs with proposal and contract negotiations.
• Participate in the handover of executed SOWs to the Projects team, as required.
• Maintain all proposal content using QorusDocs our document management platform: proposal dashboard, proposal templates, deal documentation, and technical content.
• Maintain accurate and timely updates to CRM system (Salesforce) in support of forecasting activities
• Assist or lead proposal process improvement projects/initiatives.

Qualifications

• BSc required; advanced scientific degree (MSc or PhD) desirable
• 2+ years of proposal experiences within the pharma/biopharmaceutical/CGT industry
• Prior contract manufacturing experience in biologics or CGT space is highly desirable

Desired Characteristics

• Strong project management, organizational, problem-solving, written and verbal skills with meticulous attention to detail.
• Communication, tact, and interpersonal skills to work collaboratively with all levels of staff and leadership, within and outside the department; ability to work with a diverse team, including managers and peers.
• Intellectually curious self-starter able to adapt in a fast-moving environment
• Proficiency with CRM systems, Service Agreements, and Microsoft Office Suite of products including SharePoint, and with advanced proficiency in Excel highly desirable.

OmniaBio is a developing organization and represents a fluid working environment. Flexibility and adaptability are essential, and duties will be influenced by the needs of the organization.

Applicants must be legally eligible to work in Canada.

An applicant’s compensation package is finalized once the interview process is concluded and accounts for the nature of the role as well as the experience, competencies (job knowledge, skills and abilities) of the applicant and internal equity.

OmniaBio is committed to accessibility, diversity, and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process, providing the applicant has met the bona fide requirements for the open position. Applicants should make their requirements known once contacted to schedule an interview, or when the job offer has been made.