Proposal Specialist

Canacre; Calgary; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Proposal Specialist to enhance its project opportunities in infrastructure development. In this pivotal role, you will manage the entire lifecycle of proposals, collaborating with various teams to ensure compliance and quality. Your expertise will help shape compelling narratives that resonate with clients and stakeholders. Join a forward-thinking organization that values integrity, collaboration, and excellence, and be part of impactful projects in the renewable energy and infrastructure sectors. If you are passionate about proposal development and want to thrive in a supportive environment, this opportunity is perfect for you.

Benefits

Health/dental coverage

RRSP employer match

Long-term disability insurance

Paid sick/personal days

Flexible work arrangements

Access to wellness programs

Corporate Goodlife membership

Opportunities on high-impact projects

Qualifications

• Minimum 5 years of proposal coordination or writing experience required.
• Strong writing, editing, and proofreading skills are essential.

Responsibilities

• Lead the coordination and submission of high-quality proposals.
• Collaborate with internal stakeholders to gather content and align strategies.

Skills

Attention to detail

Organization

Time management

Proposal writing

Editing and proofreading

Facilitating meetings

Ability to work independently

Collaboration

Education

Bachelor’s degree in business administration

Bachelor’s degree in communications

Bachelor’s degree in environmental sciences

Tools

Microsoft Office Suite

Salesforce

Google Earth

AI writing tools

Job description

Join the Canacre team in an exciting role supporting leading-edge infrastructure projects.

At Canacre, we’re trusted technical experts in land, energy, environment, and infrastructure development—delivering accurate, innovative, and agile solutions to partners across Canada and the U.S. We support major clients in wind, solar, transmission, pipeline, transportation, and telecommunications projects.

We foster a culture built on integrity, collaboration, and excellence—where diverse voices are heard and valued, and you’re empowered to grow, contribute, and thrive.

As a Proposal Specialist, you will play a key role in positioning Canacre for new project opportunities. You will be responsible for managing the full lifecycle of proposals—including RFP, RFQ, RFI, and SOQ submissions—working closely with subject matter experts, business development leads, sales professionals, and executive leadership. Your expertise in proposal coordination, content development, and compliance will support strategic pursuits across North America.

Key Responsibilities

1. Lead the end-to-end coordination, development, and submission of high-quality proposals.
2. Collaborate with internal stakeholders—including technical subject matter experts, project managers, sales teams, and senior leadership—to gather content and align on win themes and strategy.
3. Analyze solicitation documents (RFPs/RFIs/RFQs) to determine requirements, develop compliance matrices, and guide the proposal process accordingly.
4. Write and edit compelling, customized content for non-technical proposal sections such as executive summaries, project descriptions, resumes, and corporate capabilities.
5. Coordinate proposal kick-off meetings, timelines, and deliverables across cross-functional teams.
6. Ensure all submissions comply with client instructions and Canacre standards for branding, formatting, and quality.
7. Support content development and revisions with technical writers, graphic designers, and production staff.
8. Liaise with external partners and subcontractors to gather and integrate required information.
9. Generate leads through procurement portals and RFP inboxes (e.g. Merx, Biddingo, Bids & Tenders, etc.).
10. Support supplier registrations and associated RFP/procurement portals. Track and monitor proposal outcomes and feedback to support continuous improvement.
11. Maintain and update Canacre’s proposal content library and CRM records related to pursuits.
    
    

Qualifications

Education:

1. Bachelor’s degree in business administration, communications, English, environmental sciences, or a related degree or technical field. Equivalent experience will also be considered.
   
   

Experience

1. Minimum 5 years of proposal coordination or proposal writing experience in a professional services, engineering, environmental, or infrastructure setting.
2. Proven ability to manage complex, deadline-driven proposal efforts.
3. Experience working collaboratively with technical teams and leadership.
4. Familiarity with procurement platforms (e.g., Merx, Biddingo, Bids & Tenders) and CRM systems (Salesforce preferred).
5. Excellent writing, editing, and proofreading skills with a focus on clarity, structure, and persuasiveness.
   
   

Skills

1. Strong attention to detail, organization, and time management.
2. Ability to manage multiple proposals simultaneously and meet tight deadlines.
3. Comfortable facilitating meetings, assigning responsibilities, and driving accountability.
4. Proficiency in Microsoft Office Suite; experience with Google Earth (KML/KMZ) or AI writing tools is an asset.
5. Ability to work independently and as part of a high-performing team.
   
   

Why Join Canacre

1. Competitive compensation and benefits, including health/dental coverage, RRSP employer match, and long-term disability insurance.
2. Paid sick/personal days and flexible work arrangements.
3. Access to wellness programs and corporate Goodlife membership.
4. Opportunities to work on high-impact infrastructure and renewable energy projects.
5. A supportive, inclusive culture with a focus on career development and collaboration.
   
   

Canacre is committed to equity, diversity, and inclusion in the workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.