Proposal Manager, Infrastructure | Civil Contractor | Toronto / Vancouver | Outpost Recruitment

Outpost Recruitment; Toronto; On-site; CAD 130,000 - 160,000; Full time

Job summary

A leading civil infrastructure contractor is seeking a Proposal Manager for their major projects division in Toronto. Responsibilities include managing proposal preparation and collaborating with various stakeholders to ensure high-quality submissions. Ideal candidates will have strong writing skills, technical expertise, and project management experience, with a focus on civil engineering. This is a full-time permanent position offering a competitive salary in a dynamic work environment.

Qualifications

• Minimum of 5 years of relevant proposal development experience.
• Strong English language skills and technical writing proficiency.
• Ability to read industrial construction drawings is an asset.

Responsibilities

• Manage technical and commercial proposal preparation.
• Collaborate with stakeholders to develop proposals.
• Ensure compliance with RFEOI, RFQ and RFP requirements.

Skills

Writing and editing

Project management

Detail-oriented

Technical understanding

Organizational skills

People skills

Computer skills

Education

Bachelor's degree or diploma in language, communications, marketing, business or engineering

Tools

Microsoft Office

Adobe

Job description

Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 - $160,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.

Key Responsibilities of Proposal Manager:

• Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages
• Apply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest quality
• Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work
• Write, edit and proofread proposal content and other written communications
• Manage the proposal process from receipt of the EOI/RFQ/RFP to submission
• Delegate resources, establish deadlines, and track progress
• Submit, receive and distribute proposal information, RFI’s and addenda
• Act as point of contact between the company, our clients and other partners
• Document management, including version control and file maintenance
• Reconcile drawings and documentation with RFP drawing and document lists
• Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative process
• Analyze the project and estimate requirements and establish a plan for developing the proposal submission package
• Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal
• Work with the estimating team to coordinate receipt of estimate pricing
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Collaborate with other companies on major joint venture project pursuits
• Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders
• Cultivate and maintain solid, long-term relationships with clients and other partners
• Manage multiple proposals & priorities simultaneously
• Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort
• Contribute and/or facilitate meetings with bid response team members
• Research, write and edit standard and customized proposal content
• Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
• Manage multiple proposals/priorities simultaneously
• Ability to deliver compliant, professionally produced proposals agreed with condensed timeframes
• Creating proposal templates, resume templates, project sheet templates.
• Formatting proposal, resume, and project sheets in preparation for proposal close-out.
• Tracking proposal deliverables required from internal and external partners.
• Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.
• Prepare or edit key staff resumes, project sheets, and organization charts.
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.

Knowledge, Skills & Competencies of Proposal Manager:

• Exceptional writing and editing skills
• Organized, detail-oriented and highly deadline-driven
• Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
• Ability to interact effectively with all levels of the organization
• Highly developed computer skills, including Microsoft Office suite and cloud-based technology
• Excellent people skills
• High degree of organizational skills
• Technical background with a discipline focus in Civil, Structural, related technical discipline or construction experience
• Advanced skills in Adobe, Word, Excel, Visio and PowerPoint

Qualifications:

• Strong English language and technical writing skills, and an aptitude for understanding technical terminology
• Proposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
• Minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
• Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
• Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset
• Flexibility to work overtime to meet proposal deadlines when required
• Ability to read industrial construction drawings and specifications is an asset.
• Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.

Ideal Candidate:

Candidates with authorisation to work in Canada are preferred, strong international candidates will be considered.Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.