Proposal Manager

Odyssey Systems Consulting Group, Ltd.; Region of Queens Municipality; Hybrid; USD 60,000 - 100,000; Full time

Job summary

An innovative small business is seeking a Proposal Manager to lead the development of complex proposals across various divisions. This hybrid position requires strong leadership, organizational skills, and a solid understanding of government procurement processes. The role involves managing the entire proposal lifecycle, from planning to compliance, while collaborating with diverse teams. Join a forward-thinking company that values commitment to mission success and customer satisfaction, offering a dynamic work environment where your contributions will drive impactful results.

Qualifications

• 5-8 years of experience in developing large, complex proposals.
• Strong command of English grammar and writing/editing skills.

Responsibilities

• Lead proposal development lifecycle and manage compliance.
• Coordinate proposal meetings and ensure quality document production.
• Analyze solicitation instructions and develop proposal strategies.

Skills

Writing/editing skills

Microsoft Office Suite

Adobe

Leadership skills

Project management skills

Time management skills

Detail-oriented

Education

Bachelor’s degree

Job description

Position Summary

Odyssey has an exciting new opportunity for a Proposal Manager supporting multiple Divisions and Customers across the Odyssey portfolio. This is a crucial position within the company, responsible for leading proposal development and related support processes for all assigned pursuits. This position will report to the Associate Director of Proposals and will be located at Odyssey’s Corporate Headquarters in Wakefield, Massachusetts. This is a hybrid role with a 3 days per week requirement in the office.

Responsibilities

Duties include, but are not limited to:

• Participate in business development and capture activities, including development of win themes and discriminators and teaming strategy sessions.
• Manage the entire proposal development lifecycle including planning, organizing, development, and compliance.
• Review and analyze solicitation instructions, requirements, and terms and conditions.
• Develop proposal strategies, plans, schedule, and resource assignments.
• Conduct kickoff meetings and maintain visibility on progress.
• Create proposal templates, outlines, compliance matrices, and production checklists.
• Coordinate, prepare, and facilitate proposal status meetings and color team reviews.
• Serve as the primary point of contact for and provide guidance to authors and teammates regarding proposal activities.
• Consolidate, review, and edit material submitted by multiple contributors to ensure a quality document is developed.
• Perform technical editing of content to ensure compliance, accuracy, completeness, consistency, and adherence to corporate style guide.
• Create or edit corporate information, resumes, and project descriptions.
• Complete contractual clauses and representations and certifications and address Organizational Conflict of Interest (OCI) requirements in coordination with Corporate and subcontractor Contracts Managers.
• Manage proposal document production (printing, binding, shipping, etc.) as necessary.
• Coordinate submittal of all proposal correspondence including questions, responses, and updates.
• Perform final compliance and quality assurance check of proposal response.
• Conduct lessons learned sessions, analyze post-delivery and/or award feedback, and recommend improvements to the proposal process.
• Support the development of Requests for Information (RFIs), Market Surveys, and Sources Sought.
• Support proposal efforts where Odyssey is a subcontractor including responding to data calls, coordinating with pricing, and submitting sealed packages (as required).

Qualifications

Minimum Required Qualifications

Citizenship: Must be a US citizen.

Clearance: None.

Education: Bachelor’s degree.

Years of Experience: Minimum 5-8 years of experience in the development of large, complex proposals.

Preferred Qualifications

Clearance: Secret.

Certifications: Shipley training or certification.

Technical Skills

• Writing/editing skills and command of English grammar.
• Intermediate skills in Microsoft Office Suite.
• Intermediate skills in Adobe.
• DoD/Federal industry experience is highly preferred.
• Understanding of government and commercial procurement processes, including familiarity with the Federal Acquisition Regulation (FAR).
• Familiarity with Highest Technically Rated Offeror (HTRO) proposals a plus.

Interpersonal Skills

• Strong leadership skills.
• Excellent people skills; able to work with and lead internal and external teams of varying sizes, technical abilities, and levels of authority.
• Ability to work independently or in a team environment.
• Ability to multi-task.
• Time management skills.
• Project management skills.
• Thorough, detail-oriented, and organized with the ability to prioritize.

Additional Information

Location: Wakefield, Massachusetts.

Travel: Occasional travel to other field office locations may be required.

Hybrid: 3 days per week requirement in the office.

Work hours may fluctuate dependent on proposal schedule; support may be required during non-standard hours (evenings and weekends).

Company Overview

Odyssey Systems Consulting Group is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities