Proposal Manager

S.i. Systems; Ottawa; Hybrid; CAD 91,000 - 110,000; Full time

Job summary

A leading IT staffing provider in Ottawa is seeking a dynamic SBD Proposal Manager to lead strategic proposals. The role requires 3+ years in IT staffing, strong leadership, and advanced communication skills. If you excel in managing complex bids and developing compelling proposal content, we want to hear from you. The position offers a hybrid working model and a competitive salary range of $91,000 to $110,000.

Benefits

Base and performance-based commission

Competitive Health and Wellness benefits

3 weeks of paid vacation plus 6 flex days

Birthday day off

5 paid volunteer days

Opportunities for career development

Commitment to learning

High-impact role

Qualifications

• 3+ years of experience in sales or business development within IT staffing.
• Strong understanding of public and private sector procurement processes.
• Hands-on experience with RFP responses.
• Government-issued Personal Security Clearance at minimum Reliability Status.
• Ability to thrive under deadlines and manage fluctuating workloads.

Responsibilities

• Lead proposal teams through all stages of the proposal process.
• Manage multiple complex bids ensuring timelines and deliverables are met.
• Analyze RFPs to establish win themes and mitigate risks.
• Develop and refine proposal content including narratives and executive summaries.
• Ensure compliance and quality by following standardized processes.

Skills

3+ years in IT staffing sales or business development

Understanding procurement supply chains

Experience with RFP responses

Advanced MS Office 365 proficiency

Excellent communication skills

Leadership and stakeholder management

Education

Post-secondary education in English, Technical Writing, Marketing, or Communications

Tools

MS Office 365

Applicant Tracking Systems

Job description

Overview

Employment Type: 12-month contract (with the possibility of permanent placement)

Work Arrangement: Hybrid – 3 days in office / 2 days remote | Ottawa

If you are applying for a position in Ottawa, you must have Reliability Clearance or be eligible to obtain Reliability Clearance (Canadian Citizen, or Permanent Resident AND has resided in Canada for the last 5 consecutive years).

Do you thrive on leading complex projects from start to finish? Are you passionate about winning high-stakes contracts through exceptional proposal development? We’re looking for a dynamic SBD Proposal Manager to join our team at S.i. Systems.

As a key member of the Strategic Business Development (SBD) team, you’ll take ownership of large, strategic proposals—coordinating cross-functional project teams, shaping winning strategies, and ensuring every submission is timely, compliant, and compelling.

If you’re a seasoned project leader who loves orchestrating people, processes, and content to deliver outstanding proposals, we want to hear from you. Join us in shaping the future of S.i. Systems and make a measurable impact through excellence in proposal management.

Benefits

• Compensation structure that includes both base and performance-based commission
• Competitive Health and Wellness benefits that start on your first day of employment
• 3 weeks of paid vacation plus 6 flex days
• Birthday day off
• 5 paid volunteer days per year
• Hybrid Working model - 3 days onsite in Ottawa Office
• Opportunities to develop your career and grow in Canada’s largest IT staffing company
• A commitment to learning – training, resources and tools provided to all employees
• High impact role that changes every day

Job Responsibilities

• Lead cross-functional proposal teams through all stages of the proposal process—kickoff, development, QA reviews, approvals, submission, debriefs, and transition to Operations.
• Manage multiple complex bids simultaneously, ensuring timelines, deliverables, and budgets are met.
• Analyze RFPs to assess opportunity fit, establish win themes, and mitigate risks.
• Develop and refine proposal content, including narratives, executive summaries, qualification materials, and corporate references.
• Ensure compliance and quality by adhering to standardized processes, escalating risks, and coordinating multiple QA reviews before submission.
• Conduct internal and external debriefs to capture lessons learned and improve future proposals.
• Support the SBD strategy by increasing organizational RFP awareness, training operational teams, and contributing to process improvements.

Qualifications

• 3+ years of experience in the IT staffing industry in an external-facing capacity (sales or business development).
• Strong understanding of private and public sector procurement supply chains (contracts, supply arrangements, MSP programs, vendor management tools).
• Hands-on experience responding to competitive client-issued RFPs.
• Post-secondary education in English, Technical Writing, Marketing, Communications or a related field.
• Government-issued Personal Security Clearance (PSC) at a minimum Reliability Status (Secret eligible).
• Advanced proficiency with MS Office 365, especially Word and Excel.
• Experience with Applicant Tracking and/or Content Management Systems.
• Excellent written and verbal English communication skills (French an asset).
• Proven ability to thrive in a deadline-driven environment with fluctuating workloads.
• Strong mentoring, leadership, and stakeholder management skills.
• Adaptability and resilience during change; decisive and fair decision-making.
• Fast learner of complex processes and concepts.

Salary: $91,000-110,000

About S.I. Systems

S.i. Systems is Canada’s largest professional staffing provider, and we work with many of Canada's most prestigious firms. With locations across Canada and a growing presence in the U.S., we’ve experienced over 20 years of rapid growth and continue to expand at an exciting pace! If you feel this is a match for you, apply today.

S.i. Systems is committed to fostering a positive and progressive workforce. We provide equitable treatment and accommodation to ensure barrier-free employment. If you require accommodation due to a disability, please contact Human Resources to ensure that you can fully access and participate in our recruitment process.