Proposal Library Administrator - SharePoint & AI Integration

Overview

The Opportunity

Dillon Consulting is seeking a Proposal Library Administrator – SharePoint & AI Integration Professional to join our Markets Team. This junior professional role is ideally suited to candidates with a background in computer science, information technology, or digital systems, and an interest in content management within a proposal development context.

Reporting to the Proposal Support Manager, the successful candidate will support the design, administration, and optimization of Dillon’s proposal content library hosted in Microsoft SharePoint, ensuring that content is well-organized, current, and accessible to pursuit teams. This role also includes helping our team leverage AI tools for smart content retrieval and content generation. This is an excellent opportunity for a technically proficient individual seeking to apply their skills in a dynamic, purpose-driven organization that values innovation, structure, and continuous learning.

We offer hybrid work arrangement options to help balance the competing demands of work and personal life. At Dillon, we operate as one team. This position is available at any of Dillon’s offices in Canada.

Responsibilities

What your day will look like

Primary Responsibilities – SharePoint & Technical Administration

• Design, manage, and maintain SharePoint libraries, document libraries, lists, and associated metadata structures specific to proposal content.
• Implement and enforce version control, permission settings, and content tagging to ensure integrity, security, and usability.
• Build and manage workflows, templates, and search optimization features within the SharePoint environment.
• Conduct routine library audits and work with stakeholders to archive or refresh content as needed.

Secondary Responsibilities – Proposal Content & AI Support

• Assist Proposal Coordinators and Specialists with uploading, tagging, and organizing proposal materials for live and archived pursuits.
• Support the use of proposal management software platforms and help integrate SharePoint-hosted content into those workflows.
• Develop and test AI prompts for content generation and retrieval.
• Document AI prompt best practices and support team onboarding to AI-enhanced proposal workflows.

Qualifications

What you will need to succeed

• Post-secondary education in Computer Science, Information Technology, Information Management, or a related technical field.

Technical Skills

• Strong working knowledge of SharePoint Online including content types, metadata columns, permissions management, and automated workflows (e.g., Power Automate).
• Familiarity with Microsoft 365, especially Teams, OneDrive, and Office apps.
• Comfort working with AI-enabled tools such as ChatGPT, Gemini, or Microsoft Copilot AI is a strong asset.
• Basic understanding of scripting or automation tools (e.g., PowerShell, Power Automate) is an advantage.

Soft Skills

• Strong analytical and problem-solving mindset with a focus on user experience and functionality.
• Excellent attention to detail, especially in content structure and documentation.
• Clear written and verbal communication, with the ability to support non-technical users.
• Eagerness to learn new technologies and contribute to continuous process improvement.

Experience

• 1–3 years of professional experience in a technical, administrative, or systems management role.
• Experience managing content in Microsoft SharePoint, including site architecture, workflows, and permissions, is required.
• Experience in proposal environments is an asset, but not required.

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences.

Dillon is a certified Great Place to Work. This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In addition, we offer:

• Employee share purchase plan
• Dillon is 100% employee-owned and share ownership is open to all full-time regular employees.
• A competitive compensation package
• Comprehensive health benefits.
• Generous retirement savings plan.
• Student loan repayment assistance with matching employer contributions.
• Flexible work hours
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occurs through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization.
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities.
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward-looking solutions to today’s problems and tomorrow’s opportunities.
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees.
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness-related activities such as gym membership, purchase of home fitness equipment, yoga classes, and dance classes.

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 17 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!