Proposal Library Administrator - SharePoint & AI Integration

Dillon Consulting Limited; Guelph; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Dillon Consulting Limited is seeking a Proposal Library Administrator specializing in SharePoint and AI Integration. The role involves content management for proposal development, focusing on system optimization and integration of AI tools to enhance proposal workflows. Ideal candidates will have a background in IT or related fields and experience with SharePoint.

Benefits

Employee share purchase plan

Comprehensive health benefits

Generous retirement savings plan

Student loan repayment assistance

Flexible work hours

Wellness Subsidy

Qualifications

• 1–3 years of professional experience in a technical, administrative, or systems management role.
• Experience managing content in SharePoint is required.
• Comfort with AI-enabled tools and basic understanding of scripting/automation tools.

Responsibilities

• Design, manage, and maintain SharePoint libraries and associated metadata.
• Assist with proposal materials and document AI prompt best practices.
• Conduct routine library audits.

Skills

SharePoint Online

AI-enabled tools

Analytical thinking

Problem-solving

Communication

Education

Post-secondary education in Computer Science

Information Technology

Information Management

Tools

Power Automate

Microsoft 365

Job description

Proposal Library Administrator - SharePoint & AI Integration

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Proposal Library Administrator - SharePoint & AI Integration

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The Opportunity

Dillon Consulting is seeking a Proposal Library Administrator – SharePoint & AI Integration Professional to join our Markets Team. This junior professional role is ideally suited to candidates with a background in computer science, information technology, or digital systems , and an interest in content management within a proposal development context.

Reporting to the Proposal Support Manager, the successful candidate will support the design, administration, and optimization of Dillon’s proposal content library hosted in Microsoft SharePoint , ensuring that content is well-organized, current, and accessible to pursuit teams. This role also includes helping our team leverage AI tools for smart content retrieval and content generation. This is an excellent opportunity for a technically proficient individual seeking to apply their skills in a dynamic, purpose-driven organization that values innovation, structure, and continuous learning.

We offer hybrid work arrangement options to help balance the demands of work and personal life. This position is available at any of Dillon’s offices in Canada.

Responsibilities

What your day will look like

Primary Responsibilities – SharePoint & Technical Administration

• Design, manage, and maintain SharePoint libraries, document libraries, lists, and associated metadata structures specific to proposal content.
• Implement and enforce version control, permission settings, and content tagging to ensure integrity, security, and usability.
• Build and manage workflows, templates, and search optimization features within the SharePoint environment.
• Conduct routine library audits and work with stakeholders to archive or refresh content as needed.

Secondary Responsibilities – Proposal Content & AI Support

• Assist Proposal Coordinators and Specialists with uploading, tagging, and organizing proposal materials for live and archived pursuits.
• Support the use of proposal management software platforms and help integrate SharePoint-hosted content into those workflows.
• Develop and test AI prompts for content generation and retrieval.
• Document AI prompt best practices and support team onboarding to AI-enhanced proposal workflows.

Learning & Development

• Commit to self-development and ongoing learning and professional development.
• Contribute to Dillon’s corporate profile through active participation in professional associations and committees.

Qualifications

What you will need to succeed

• Post-secondary education in Computer Science, Information Technology, Information Management, or a related technical field.

Technical Skills

• Strong working knowledge of SharePoint Online including content types, metadata columns, permissions management, and automated workflows (e.g., Power Automate).
• Familiarity with Microsoft 365, especially Teams, OneDrive, and Office apps.
• Comfort working with AI-enabled tools such as ChatGPT. Gemini or Microsoft Copilot AI is a strong asset.
• Basic understanding of scripting or automation tools (e.g., PowerShell, Power Automate) is an advantage.

Soft Skills

• Strong analytical and problem-solving mindset with a focus on user experience and functionality.
• Excellent attention to detail, especially in content structure and documentation.
• Clear written and verbal communication, with the ability to support non-technical users.
• Eagerness to learn new technologies and contribute to continuous process improvement.

Experience

• 1–3 years of professional experience in a technical, administrative, or systems management role.
• Experience managing content in Microsoft SharePoint, including site architecture, workflows, and permissions, is required.
• Experience in proposal environments is an asset, but not required.

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values :

• Reliability : words that result in actions build trust;
• Achievement : do the work to hit the target;
• Continuous development : always learning; always adapting; always growing;
• Creativity : discover new possibilities;
• Courage : do the things that matter, especially when it’s hard;
• Inclusiveness : enabling belonging to draw strength from our differences.

Dillon is a certified Great Place to Work . This recognition underscores our commitment to fostering an outstanding employee experience and cultivating an exceptional workplace culture. At Dillon, we believe that our people are our greatest asset. This designation reflects our ongoing efforts to ensure that our workplace is not just a place of work, but a community where everyone can thrive.

In addition, we offer :

• Employee share purchase plan (Dillon is 100% employee owned and share ownership is open to all full-time regular employees)
• A competitive compensation package including comprehensive health benefits, a generous retirement savings plan, and student loan repayment assistance with matching employer contributions
• Flexible work hours with trust-based flexible work options to balance personal and professional needs
• Learning and Development opportunities through coaching, mentoring, advising, and internal learning
• Focus on Innovation, encouraging reflection, questioning current practices, and seeking forward-looking solutions
• Employee and Family Assistance Program (EFAP) and Wellness Subsidy to support well-being

About Dillon

Dillon is a proudly Canadian, employee-owned consulting firm specializing in planning, engineering, environmental science, and management. With over 20 offices and more than 1000 employees across Canada, Dillon provides services in building and improving facilities and infrastructure, environmental protection, and community development. Operating for over 75 years, Dillon is recognized as one of Canada’s Best Managed Companies for 17 consecutive years and holds Platinum Club status.

Employment Equity, Diversity & Inclusion

Dillon is committed to employment equity, inclusiveness, and diversity. We aim for a workplace where opportunities are based on skills and abilities, respecting and valuing differences. We welcome accommodation requests during the interview process.

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