Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

Jacobs; Ottawa; On-site; CAD 75,000 - 95,000; Full time

Job summary

A leading engineering firm is seeking a Proposal Editor / Writer and Proposal Manager in Ottawa. This role involves writing and managing proposals, ensuring compliance, and collaborating with various teams. Candidates should have a BS/BA degree, over 8 years of experience in proposal management, and strong communication skills. The position is full-time and offers opportunities for mentorship and leadership within the team.

Qualifications

• At least 8 years of relevant experience in proposal management within the AEC industry.
• Experience in writing and editing proposal documents independently.
• Knowledge of sales operations procedures.

Responsibilities

• Write and edit proposal sections, ensuring quality and content accuracy.
• Lead the coordination and preparation of proposals of various sizes.
• Build strong relationships with internal teams and support staff.

Skills

Excellent communication skills

Proactive problem-solving

Team collaboration

Education

BS/BA degree or equivalent

Job description

Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

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Our Sales Operations career path offers an opportunity to help Jacobs win work, addressing client challenges and laying the foundation for human progress. In this role, you will support various sales and business development tasks, from positioning to strategic proposals and qualification statements. All team members in our Canada-Northeast Geographic Sales Operations (GSO) team are expected to be proactive, possess excellent communication and listening skills, develop creative solutions, work well in a team, and be invested in Jacobs’ success.

Main Duties & Responsibilities

Each day presents different activities to help position Jacobs for success in sales. As a Proposal Editor / Writer, you will be responsible for writing or editing proposal sections, proofreading, and managing small to medium-sized efforts when capacity allows. Your activities will include:

Writer / Editor

• Lead the writing, editing, and research for complex or strategic proposal sections, and work independently with capture teams on smaller proposals.
• Serve as the section lead for strategic proposals, ensuring quality and content accuracy.
• Ensure compliance, identify, communicate, and mitigate potential issues.
• Participate in pursuit strategies, kickoff, storyboard, and milestone meetings as appropriate.
• Partner with CAM, Account Strategist, or Sales Operations staff to drive proposals, qualification statements, and presentations.

Proposal Management

• Lead the coordination and preparation of proposals of all sizes, working directly with technical staff and supporting large, strategic opportunities under senior guidance.
• Support planning and development of presentations and interviews.
• Coordinate, write, edit, and research non-technical proposal sections, ensuring compliance and proactive issue management.
• Participate in meetings and opportunity planning activities.
• Develop knowledge of Jacobs’ markets, suggest teaming partners, and organize team structures during planning sessions.

General to Both Functions

• Understand business objectives, priorities, and sales strategies related to proposals.
• Apply sales operations procedures, policies, and branding guidelines.
• Maintain and update business development tools and databases.
• Build strong relationships with internal teams and support staff across the network.
• Mentor junior staff when appropriate.
• Demonstrate leadership, sales strategy, and industry knowledge growth over time.

Other Job Specifications and Expectations

Proposal Managers should demonstrate leadership, sales strategy, and industry expertise, including:

Leadership

• Coordinate with support staff and external partners, manage proposal schedules, solve issues independently, and communicate effectively.
• Share best practices and lessons learned.

Sales Strategy

• Manage proposals and qualification statements; support large, strategic efforts.
• Lead or support proposal development, refine pursuit strategies, and promote innovative solutions.

Sales Functions and Processes

• Exhibit advanced communication skills, understand proposal processes, and manage time effectively.
• Write and update various proposal documents independently, suggest process improvements, and perform quality checks.
• Require a BS/BA degree or equivalent, with at least 8 years of relevant experience in proposal management within the AEC industry, especially in transportation, water, architecture, interiors, planning, or urban design markets.

Candidates from other Canadian locations are encouraged to apply.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Marketing, Public Relations, and Writing / Editing; Business Consulting and Services

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