Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

Jacobs; Kitchener; On-site; CAD 80,000 - 120,000; Full time

Job summary

A leading company seeks a Proposal Editor / Writer and Proposal Manager for their Canada-Northeast team. The role involves leading proposal efforts, enhancing quality, and contributing to business success. Ideal candidates will have a strong background in AEC proposal management, excellent communication skills, and a strategic mindset to handle complex proposals effectively.

Qualifications

• At least 8 years of experience in proposal management/coordinating, ideally in the AEC industry.
• Strong written and oral communication skills.
• Understanding of business objectives related to the proposal process.

Responsibilities

• Lead writing, editing, and research for complex proposals.
• Manage proposals from preparation to submission.
• Coordinate with teams to ensure compliance and quality.

Skills

Writing

Editing

Communication

Research

Team Collaboration

Education

BS / BA degree or equivalent

Job description

Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

Proposal Editor / Writer and Proposal Manager (Canada-Northeast US Team)

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Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’ challenges and lay the foundation for human progress. In this position you will support a variety of sales and business development assignments, ranging from positioning to highly strategic proposals and qualification statements. All members of our Canada-Northeast Geographic Sales Operations (GSO) team are expected to be self-starters who possess excellent oral and written communication skills and effective listening skills; develop creative solutions to tackle challenges; are team players ready to support each other; and have a vested interest in Jacobs’ success.

Main Duties & Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Proposal Editor / Writer will be responsible for writing sections and / or editing proposals led by others (proofreading, copy edits, and / or full content edits) as well as managing small to medium-sized efforts when capacity allows. This role includes the following general activities :

Writer / Editor

• Independently lead the writing, editing / tailoring, and research for sections on complex, strategic pursuits, or to independently work with capture teams on small to medium-sized proposals
• Serve as the section lead for strategic proposals, with overall responsibility for the quality and content of section(s)
• Ensure compliance in all work; proactively identify, communicate, and mitigate potential issues / variances
• May participate in pursuit win strategy development process, kick-off meetings, storyboard / strategy sessions, and other milestone meetings, throughout Middle Game and End Game as appropriate
• May partner with CAM, Account Strategist, or Sales Operations staff to drive and lead proposals, qualification statements, and presentations

Proposal Management

• Lead the End Game coordination and preparation of proposals of all sizes independently, working directly with technical staff; may support large, strategic opportunities, working under the guidance of senior Sales staff
• Lead and / or support planning and development of small to mid-sized presentations and interviews
• Coordinate, write, edit / tailor, and perform research for non-technical proposal sections with no supervision; ensure compliance; proactively identify, communicate, and mitigate potential issues / variances
• Participate in kick-off meetings and other milestone meetings, as appropriate
• Participate in opportunity planning / Middle Game activities as required
• Develop knowledge of Jacobs’ Markets and suggest teaming partners / subconsultants, as well as qualified Jacobs staff during kickoff / strategy sessions and organization chart development

General to Both Functions

• Possess detailed understanding of business objectives, priorities, and sales strategy, especially as they relate to the proposal process
• Actively apply Sales Operations procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
• Employ and populate / update (as appropriate) business development-related tools and databases
• Foster strong, mutually beneficial working relationships with Operations, other Sales Operations staff, Creative Solutions, Geographic Sales, Global Integrated Delivery (GID), and Sales Enablement teams both locally and across the network
• May coach and mentor junior staff within Sales Operations
• In addition, this role will be expected to demonstrate the following progressive skills in Leadership, Sales Strategy, Sales Functions and Processes, and Jacobs / Industry Acumen

Other Job Specifications and Expectations

In addition, Proposal Managers are expected to demonstrate the following progressive skills in leadership, sales strategy, sales functions and processes, and Jacobs / industry acumen :

Leadership

• Provide direction to graphic designers, publishing technicians, other editors, translators, reprographics specialists, and other support staff, as appropriate; independently coordinate with and collect information from internal and external (i.e., teaming partners and subconsultants) sources
• Manage own contributions or proposal team, monitoring progress and adherence to proposal schedule
• Solve issues independently; identify and implement creative solutions to challenges; escalate to leadership as necessary
• Guide, influence, and convince others with advanced communication and negotiation skills
• Share best practices and lessons learned to improve or streamline processes, procedures, and tools / databases

Sales Strategy

• Lead a variety of business development assignments, ranging from managing proposals and qualification statements, as well as edit or tailor sections for large, strategic, complex efforts
• Lead variety of sales / business development writing and editing assignments, supporting qualification statements to highly strategic, large, and complex proposals and presentations
• Serve as a section lead or in key support role for the largest and most strategic, complex efforts in partnership with other Sales Operations staff
• Support the pursuit team to refine and integrate pursuit strategy / win themes in proposal documents
• Apply sophisticated analytical thought to develop strategies, win themes, and solutions to challenges
• Seek opportunities to enhance company image / brand on proposals and presentations
• Ensure quality control, promote breakthrough technologies, and drive best practice initiatives

Sales Functions and Processes

• Demonstrate advanced oral and written communication skills; possess effective active listening skills
• Understand the proposal development and review process
• Understand proposal time commitments and time management
• Write and update project descriptions / summaries, qualifications, success stories, and lessons learned, as well as resumes and other documents independently
• Present suggestions to leadership for improvements / additions and lessons learned to streamline processes, procedures, and tools / databases
• Provide QA / QC check of assigned work for self
• BS / BA degree, or equivalent
• At least eight (8) years of experience in proposal management / coordination, ideally in the Architectural, Engineering, and Construction (AEC) industry and with demonstrated experience in the transportation, water, and / or architecture, interiors, planning and urban design markets.
• Be conversant in objectives and services provided
• Understand how personal efforts help achieve Jacobs goals
• Safeguard, and implement company image / branding on all proposal assignments
• Understand basic company risk evaluation processes
• Follow health / safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate

Candidates in other Canadian locations are welcome to apply.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Marketing, Public Relations, and Writing / Editing

Business Consulting and Services

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