Proposal Coordinator / Writer

R.V. Anderson Associates Ltd.; Golden Horseshoe; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

An established industry player is looking for a dynamic Proposal Coordinator / Writer to join their award-winning team. In this role, you will support the proposal process and marketing initiatives, working collaboratively with experts to create compelling proposals that meet client needs. This innovative company values diversity and offers a supportive environment where your insights can drive change. With a commitment to flexible work arrangements and competitive benefits, this is an excellent opportunity to build a future that’s uniquely yours.

Benefits

Competitive compensation

Flexible vacation

Parental top-up plans

Paid holidays

Pension plans

Travel assistance

Employee support programs

Qualifications

• 3-5 years of proposal-related experience in a professional service firm preferred.
• Ability to manage and prioritize multiple projects under deadlines.

Responsibilities

• Assess proposal requirements and develop compliant outlines.
• Collaborate with subject matter experts to gather information for responses.

Skills

Proposal Writing

Research Skills

Project Management

Interpersonal Skills

Attention to Detail

Education

Bachelor's degree in Communications

Bachelor's degree in Marketing

Bachelor's degree in Business Administration

Tools

Office 365

Job description

2001 Sheppard Ave E suite 300, North York, ON M2J 4Z8, Canada

Job Description

Posted Saturday, April 19, 2025 at 4:00 AM

Your difference is the difference

Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.

As an employee-owned company, we foster a culture where our people can thrive – sharing ingenuity, expressing their difference, and growing in their own way. Your skills and perspective will help drive change across projects and channels, from operations to the C-suite.

Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.

RVA’s Proposal team is seeking an enthusiastic Proposal Coordinator / Writer to support our proposal process and marketing initiatives.

Duties:

1. Assess proposal requirements, develop compliant outlines, and compile, edit, and write proposal components in line with RFQ/RFP requirements.
2. Research within internal systems to gather necessary information/documentation.
3. Manage multiple proposal submissions simultaneously across disciplines to meet company goals.
4. Collaborate with subject matter experts across locations to gather information for responses.
5. Participate in strategy meetings to identify key issues and differentiators.
6. Compile content from experts into clear, persuasive proposals that convey strategy.
7. Format proposal components to meet client and branding guidelines.
8. Perform quality control to ensure high-quality, compliant submissions.
9. Attend client debriefings to gather feedback for future proposals.
10. Communicate with internal teams as needed.
11. Conduct research and interviews to support editing and writing of proposals, marketing materials, awards, articles, etc.
12. Support other marketing and corporate initiatives.

Qualifications:

• Bachelor's degree or equivalent in Communications, English, Marketing, Business Administration, or related field.
• 3-5 years of proposal-related experience; experience in a professional service firm preferred.
• Ability to manage and prioritize multiple projects under deadlines.
• Entrepreneurial, confident, self-starter with initiative and resilience.
• Proficient in Office 365.
• Strong interpersonal skills and ability to work collaboratively across all levels.
• High attention to detail to meet public-sector client requirements.
• Ability to translate complex technical info into accessible language.

Your better starts here

We offer competitive compensation, benefits, flexible vacation, parental top-up plans, paid holidays, pension plans, travel assistance, and various employee support programs. We support flexible and remote work arrangements.

Diversity, Inclusion, and Accommodations:

We are committed to reflecting community diversity and are an Equal Opportunity Employer. Please inform Human Resources of any accommodations needed during the application process. All information related to accommodations will be kept confidential.