Proposal Coordinator - Transportation (Canada-Northeast US Team)

Jacobs; Kitchener; On-site; CAD 48,000 - 52,000; Full time

Job summary

Jacobs is seeking a Proposal Coordinator to join their team focusing on transportation projects. The ideal candidate will support business development efforts by coordinating proposals and ensuring compliance, while developing knowledge in the transportation industry. This full-time, entry-level position is a great opportunity for someone passionate about aiding in successful project bids and fostering collaboration within the team.

Qualifications

• At least two (2) years of experience in proposal coordination, ideally in AEC industry.
• Demonstrated experience in transportation market is preferred.

Responsibilities

• Support proposals, coordinating and writing non-technical proposal sections.
• Participate in kick-off and milestone meetings.
• Monitor proposal schedule and quality assurance.

Skills

Communication

Teamwork

Problem-solving

Research

Education

BS/BA degree or equivalent

Job description

Proposal Coordinator - Transportation (Canada-Northeast US Team)

Proposal Coordinator - Transportation (Canada-Northeast US Team)

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Our Sales Operations career path is your opportunity to help Jacobs win work so we can tackle our clients’ challenges and lay the foundation for human progress. In the Proposal Coordinator position, you will support a variety of business development assignments, ranging from strategic proposals to qualification statements and letters of interest. All members of our Sales Operations team are expected to be self-starters who: possess excellent oral and written communication skills; develop creative solutions to tackle challenges; are team players ready to support each other; and have a vested interest in Jacobs’ success.

Our transportation pursuits focus on solutions and services ranging from transportation planning, design, engineering and construction management to land development, environmental permitting and complex collaborative delivery models.

Main Duties & Responsibilities

Each day will present different activities and opportunities as you help position Jacobs for success in our sales efforts. Our Proposal Coordinators will be responsible for the following general activities:
* Support proposals under the guidance of senior Sales Operations staff and, as your capabilities grow, lead the End Game coordination of small to medium proposals; may take ownership of section(s) of larger efforts under the guidance of senior staff
* Coordinate, write, edit/tailor, and perform research for non-technical proposal sections; ensure compliance; proactively identify and communicate potential issues/variances
* Participate in kick-off meetings and other milestone meetings, as appropriate
* Begin to develop an understanding of business objectives, priorities, and sales strategies, especially as they relate to the proposal process
* Learn and actively follow Sales procedures, policies, protocols, and best practices, including standard file management and archiving procedures, as well as Branding Guidelines
* Populate/update (as appropriate) information in Jacob’s Client Success Platform (CSP) and business development-related tools and databases
* Develop knowledge of company markets, partner/competitor/subconsultant firms, clients, and industry trends
* Begin to foster working relationships with Operations, other Sales Operations staff, Selling Units, and Sales Enablement teams both locally and across the network

Other Job Specifications and Expectations

In addition, Proposal Coordinators will be expected to demonstrate the following progressive skills in leadership, sales strategy, sales functions and processes, and Jacobs/industry acumen:

Leadership
* Coordinate/provide direction during End Game to graphic designers, publishing technicians, editors, translators, reprographics specialists, and other support staff, as well as to teaming partners and subconsultants
* Monitor and hold self to proposal schedule

Sales Strategy
* Support Sales Operations team on proposals, lead the End Game coordination of small to medium proposals, and support Senior Sales Operations staff on larger, more strategic proposals. Coordinate as necessary with Client Account Managers (CAMs), Client Service Leaders (CSLs), and Account Strategists (AStrat) on opportunities
* Participate in debrief meetings on completed proposals and apply lessons learned to future efforts
* Check client websites for information and addenda
* Evaluate and resolve problems by applying appropriate solutions and seeking leadership guidance as necessary
* Possess basic understanding of objectives and services provided by the firm Sales Functions and Processes
* Demonstrate excellent oral and written communication skills; possess effective active listening skills
* Write and update project descriptions/summaries, resumes, and other documents with limited supervision
* Have knowledge of and ability to perform contributing skills (including document publishing, editing, and reprographic standards) supporting application of best practices
* Offer suggestions for, or alert leadership to, improvements/additions and lessons learned to streamline processes, procedures, tools/databases, etc.
* Prepare and ensure compliant and timely proposal deliverables, including following proposal process, and meeting client and schedule requirements; communicate issues/variances
* Be accountable for quality assurance/quality check (QA/QC) of assigned proposals and proposal sections
* BS/BA degree, or equivalent
* At least two (2) years of experience in proposal coordination, ideally in the Architectural, Engineering, and Construction (AEC) industry. Preference will be given to those with demonstrated experience in the transportation market.
* Understand business objectives and services provided
* Understand how personal efforts help achieve Jacobs goals
* Safeguard and implement company image/branding on all proposal assignments
* Follow Jacobs health/safety and ethical policies, procedures, and guidelines; and escalate issues as appropriate

Candidates in other Canadian locations are welcome to apply.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Business Consulting and Services

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