Proposal Coordinator, Toronto

R.V. Anderson Associates Ltd.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Toronto is seeking a Proposal Coordinator to manage proposal production and coordination. The ideal candidate has a Bachelor's degree, 3-4 years of related experience, and excellent analytical and communication skills. The role supports the proposal team in responding to RFPs and entails managing schedules, submissions, and content management. Competitive benefits include performance bonuses and flexible work arrangements.

Benefits

Performance bonuses

Health coverage

Flexible vacation

Paid holidays

Qualifications

• 3-4 years of proposal-related experience; experience in a professional service firm preferred.
• Ability to manage priorities, meet deadlines, and work proactively.
• Self-starter, confident, and able to take initiative.

Responsibilities

• Manage proposal tracking, production, and submissions, ensuring timely delivery.
• Oversee proposal submissions in the absence of the Research Librarian.
• Prepare reports for the President’s Blog and Principals’ meetings.

Skills

Strong analytical skills

Attention to detail

Excellent communication skills

Intermediate proficiency in Office 365

Experience leading coordination

Education

Bachelor’s degree in Communications, English, Marketing, Business Administration, or related field

Tools

Excel

SharePoint

Teams

Job description

2001 Sheppard Ave E suite 300, North York, ON M2J 4Z8, Canada

Job Description

Posted Wednesday, July 16, 2025 at 4:00 AM

Your difference is the difference

Do you love developing and sharing great ideas? Do you believe your insights can drive progress? Do you enjoy working collaboratively and building on mutual successes? If yes, then we do, too.

As an employee-owned company, we foster a culture where our people can thrive—sharing ingenuity, expressing their unique differences, and growing in their own ways. Your skills and perspectives will help drive change across all levels, from operations to the C-suite, on a variety of projects and channels.

Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a meaningful impact.

We’re seeking a Proposal Coordinator for our Toronto office to support the proposal team with coordination, production, submissions, and content management.

What will your day look like?

You will be part of a close-knit Proposal Team working with engineers and project managers to respond to RFPs, RFQs, etc., effectively and strategically. Our team collaborates to improve processes and efficiency.

As Proposal Coordinator, you will oversee proposal production and manage RVA’s resume and project profile database.

Duties:

• Manage proposal tracking, production, and submissions, ensuring timely delivery, liaising with administrative, technical, and IT teams as needed.
• Distribute regular emails to Principals and Proposal Leads to ensure forms, letters, and other items are complete and submitted.
• Manage proposal appendices such as CVs, reference projects, covers, and forms for Proposal Writers.
• Coordinate schedules, track progress, and ensure proposals stay on track.
• Maintain proposal calendar and pursue potential and approved pursuits.
• Lead proposal status meetings.
• Oversee proposal submissions in the absence of the Research Librarian.
• Manage RVA’s automation software, keeping content libraries updated.
• Write and edit CVs and reference projects as needed using RVA’s software.
• Coordinate with software staff on IT issues, updates, and training.
• Manage and update CVs and project content with staff.
• Oversee monthly client relationship reports from RVA’s CRM system.
• Prepare reports for the President’s Blog, CRM meetings, and Principals’ meetings.
• Provide analytical support through proposal reports.

Qualifications:

• Bachelor’s degree or equivalent in Communications, English, Marketing, Business Administration, or related field.
• 3-4 years of proposal-related experience; experience in a professional service firm preferred.
• Strong analytical skills and attention to detail, with advanced Excel knowledge.
• Intermediate proficiency in Office 365 (Word, Excel, SharePoint, Teams).
• Ability to manage priorities, meet deadlines, and work proactively.
• Experience leading coordination with senior officers.
• Self-starter, confident, and able to take initiative.
• Excellent communication and interpersonal skills.
• Comfortable working electronically and managing digital documents.
• High attention to detail to ensure compliance with public-sector requirements.
• Ability to work independently and in a team under pressure.

Assets:

• Proposal writing/editing experience and familiarity with public sector RFPs.
• Ability to simplify complex technical information for a general audience.

Your better starts here

We value excellence and offer competitive benefits: performance bonuses, health coverage, flexible vacation, parental top-up plans, paid holidays, pension plan, travel assistance, employee discounts, and flexible work arrangements including telecommuting.

Diversity, Inclusion, and Accommodations:

We are committed to a diverse workforce and an inclusive environment. RVA is an Equal Opportunity Employer. If accommodations are needed, please inform Human Resources confidentially.