Proposal Coordinator, Toronto

R.V. Anderson Associates Limited; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

Join a thriving team as a Proposal Coordinator in Toronto, where you'll manage proposal production and support strategic initiatives. This role requires a Bachelor’s degree and 3-4 years of experience, offering an opportunity to drive change across diverse projects. Enjoy a competitive compensation package, inclusive culture, and professional growth in a supportive environment.

Benefits

Health coverage

Pension plans

Travel assistance

Employee discounts

Flexible work arrangements

Qualifications

• 3-4 years of proposal-related experience, preferably in a professional service firm.
• Strong analytical and reporting skills in Excel.
• Intermediate skills in Office 365 applications.

Responsibilities

• Manage proposal tracking, production, and submission for timely delivery.
• Oversee RVA’s resume and project profile database.
• Coordinate with teams to ensure proposal completeness.

Skills

Analytical skills

Communication

Interpersonal skills

Attention to detail

Proactivity

Education

Bachelor's degree in Communications, English, Marketing, Business Administration

Tools

Office 365

Excel

SharePoint

Teams

Job description

Your difference is the difference

Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.

As an employee-owned company, we foster a culture where our people can thrive – sharing ingenuity, expressing their differences, and growing in their own way. Your skills and perspective will help drive change across a wide range of projects and channels.

Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.

We’re looking for a Proposal Coordinator in our Toronto office to support the proposal team with coordination, production, submissions, content, and knowledge management.

What will your day look like?

You’ll be part of a close-knit Proposal Team working with engineers and project managers to respond to RFPs, RFQs, etc., effectively and strategically. We collaborate to improve processes and efficiency.

As Proposal Coordinator, you will oversee proposal production and manage RVA’s resume and project profile database.

Duties:

1. Manage proposal tracking, production, and submission to ensure timely delivery, liaising with relevant teams.
2. Coordinate with Principals and Proposal Leads to ensure forms, letters, and items are complete and submitted.
3. Manage proposal appendices and ongoing proposal content.
4. Track progress and organize proposal status meetings.
5. Maintain proposal calendar and pursue potential and approved pursuits.
6. Manage proposal submissions in the absence of the Research Librarian.
7. Oversee RVA’s automation software, maintaining an up-to-date library of CVs, projects, and content.
8. Write and edit CVs and project profiles as needed.
9. Coordinate with software staff on IT issues, updates, and training.
10. Manage updates and edits for CVs and project profiles.
11. Oversee monthly client relationship reports from RVA’s CRM system.
12. Prepare reports for leadership and meetings.
13. Provide analytical support with regular proposal reports.

Qualifications:

1. Bachelor's degree or equivalent in Communications, English, Marketing, Business Administration, or related field.
2. 3-4 years proposal-related experience; experience in a professional service firm preferred.
3. Strong analytical skills and experience creating reports in Excel.
4. Intermediate Office 365 skills: Word, Excel, SharePoint, Teams.
5. Ability to manage deadlines and prioritize effectively.
6. Proactive, collaborative, and able to lead coordination efforts.
7. Entrepreneurial, confident, and self-motivated with initiative.
8. Excellent communication and interpersonal skills.
9. Comfortable working in a digital environment.
10. High attention to detail and professional judgment.
11. Ability to work independently and under pressure.
12. Positive attitude and enthusiasm.

Assets:

1. Proposal writing/editing experience and familiarity with public sector RFPs.
2. Ability to simplify complex technical information for general audiences.

Your better starts here

We offer competitive compensation, benefits, flexible policies, and a supportive environment to help you thrive professionally and personally. Our benefits include health coverage, pension plans, travel assistance, employee discounts, and flexible work arrangements.

Diversity, Inclusion, and Accommodations:

We value diversity and are an Equal Opportunity Employer. We consider all applicants without regard to protected statuses. If accommodations are needed, please inform Human Resources. All information related to accommodations will be kept confidential.

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