Proposal Coordinator - Infrastructure Bid Specialist

Forbes Bros LTD; Edmonton; Hybrid; CAD 58,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Forbes Bros. Group of Companies is seeking an experienced Proposal Coordinator to support the development, coordination, and submission of high-quality proposals for utility infrastructure construction projects across Canada and the United States.

This deadline-driven role emphasizes strong writing, editing, formatting, and cross-functional coordination with operations, estimating, project teams, HR, safety, and quality.

Qualifications

• Minimum 3–5 years of experience in a proposal coordinator, bid coordinator, or similar proposal-focused role.
• Experience coordinating formal submissions (RFQs, RFPs, tenders, prequalification packages, client bid responses).
• Experience in construction, engineering, infrastructure, utility, industrial, or related technical environments preferred.
• Strong ability to write, edit, format, and submit professional business documents.
• Experience collaborating with operations, estimating, project teams, or subject matter experts.

Responsibilities

• Coordinate RFQs, RFPs, RFIs, tenders, prequalification packages, and other client submissions from initiation through final submission.
• Review client requirements, submission instructions, addenda, forms, schedules, and compliance requirements.
• Develop proposal schedules, track deliverables, coordinate with contributors, and ensure deadlines are met.
• Write, edit, format, and proof proposal materials for clarity, accuracy, and compliance.
• Prepare and maintain proposal documents using MS Office, Adobe Acrobat, SharePoint, and internal systems.
• Manage bid portals, shared inboxes, and client submission platforms.
• Maintain proposal content libraries (profiles, resumes, experience summaries, templates).
• Support CRM data entry and maintenance as required.
• Track opportunities, deadlines, submissions, and follow-up items.

Skills

Writing/editing

Documentation

Coordination

Attention to detail

Communication

Education

Post-secondary education in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe Acrobat

SharePoint

Job description

Forbes Bros. Group of Companies is seeking an experienced Proposal Coordinator to support the development, coordination, and submission of high-quality proposals for utility infrastructure construction projects across Canada and the United States.

This deadline-driven role emphasizes strong writing, editing, formatting, and cross-functional coordination with operations, estimating, project teams, HR, safety, and quality.