Proposal Coordinator - Cybersecurity Practice

Online Business Systems; Calgary; Remote; CAD 60,000 - 80,000; Full time

Job summary

A leading cybersecurity consultancy in Calgary is seeking a detail-oriented Proposal Coordinator to manage the proposal process from start to finish. This role involves coordinating content collection, monitoring compliance, and ensuring high-quality submissions. Candidates should have a relevant bachelor’s degree and 3-5 years of proposal coordination experience, preferably in a technical field. The position offers a flexible work environment and a comprehensive benefits package.

Benefits

Comprehensive benefits package

Professional development opportunities

Flexible work environment

Qualifications

• 3–5 years of experience coordinating proposals, RFP/RFQ responses, or supporting sales in a technical context.
• Familiarity with cybersecurity, IT infrastructure, compliance frameworks (e.g., NIST, PCI DSS, ISO 27001, HIPAA) is strongly preferred.
• Certifications or practical interest in cybersecurity (e.g., Security+, CC) is a plus.

Responsibilities

• Manage the end-to-end bid process, ensuring high-quality final submissions.
• Coordinate bid kickoff, review, and submission meetings.
• Enhance and maintain our proposal content library.

Skills

Attention to detail

Superior writing skills

Stakeholder management

Education

Bachelor’s degree in Business, Communications, Technical Writing, Cybersecurity

Tools

Loopio

GovWin

BidPrime

SharePoint

Microsoft Teams

Job description

We’re seeking a detail‑oriented and adaptable Proposal Coordinator to join our Cybersecurity Proposal Center. In this role, you will manage the end-to-end bid process—setting up collaborative workspaces, scheduling stakeholder meetings, coordinating content collection, monitoring compliance, and ensuring high-quality final submissions. You’ll work under the supervision of the Proposal Center Lead and alongside technical Subject Matter Experts (SMEs) and Procurement Operations, contributing to both tactical deliverables and strategic continuous improvement.

#LI-DNI

What you'll do:

RFP & Proposal Management:

• Establish and maintain well-organized Teams/SharePoint environments; control access and manage versioning.
• Coordinate bid kickoff, review, and submission meetings, ensuring stakeholder alignment and deadline adherence.
• Work closely with Procurement to gather required documentation—pricing templates, compliance materials, vendor registrations, etc.
• Collect and validate bid artifacts: service descriptions, resumes, past performance, executive summaries, insurance, financials, etc.
• Review RFPs thoroughly; maintain compliance matrices and checklists; enforce formatting and submission standards.
• Conduct detailed quality reviews for clarity, grammar, and completeness prior to submission.

Content Development & Knowledge Management:

• Collaborate with SMEs to develop and refine proposal content and visuals aligned with OBS’s positioning.
• Conduct content interviews and draft narrative sections, ensuring consistent voice across responses.
• Enhance and maintain our proposal content library: identify gaps, tag reusable materials, update templates.

Process Analytics & Continuous Improvement:

• Track and analyze proposal performance metrics (win rate, response time, content reuse) to inform future strategy.
• Recommend and implement process enhancements; support regular Procurement Operations meetings.
• Demonstrate flexibility by pivoting swiftly in response to changing priorities or bid demands.

What You’ll Bring

• Education & Experience:
• Bachelor’s degree in Business, Communications, Technical Writing, Cybersecurity, or related field.
• 3–5 years of experience coordinating proposals, RFP/RFQ responses, or supporting sales in a technical context.
• Familiarity with cybersecurity, IT infrastructure, compliance frameworks (e.g., NIST, PCI DSS, ISO 27001, HIPAA) is strongly preferred.
• Experience with proposal platforms like Loopio, GovWin, BidPrime, and SharePoint; and collaboration tools such as Teams.
• Organizational & Communication Skills:
• Exceptional attention to detail and the ability to produce polished, compliant deliverables.
• Superior writing, editing, and formatting capabilities.
• Strong stakeholder management skills; able to facilitate meetings and maintain clear communication channels.
• Self-driven, highly organized, and able to handle multiple tasks with changing priorities and deadlines.
• Bonus Experience:
• Certifications or practical interest in cybersecurity (e.g., Security+, CC).
• Certifications relating to proposal development or capture professionals (e.g., CF APMP, Bid/Proposal Practitioner).
• Graphic design experience (Canva, Adobe Illustrator) to help tailor branded proposal visuals.

Why Join OBS Global?

OBS Global is a leading cybersecurity and digital transformation consultancy since 1986, known for delivering dramatic results across North America and EMEA. We pride ourselves on a culture built on loyalty, trust, and mutual success.

OBS Global Offerings Include

oA fully remote, flexible work environment designed for work-life integration, with an option to work within our designated co-working office location, if preferred.

oA comprehensive benefits package, including health, dental, and vision coverage.

oProfessional growth opportunities, with Professional Development allocation and a designated Career Mentor to help shape your growth.

oA vibrant, inclusive, community culture – valued for collaboration, innovation, and people-first values.