Proposal Coordinator - Building Science

UL, LLC; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A global consulting firm is seeking a bilingual candidate for a role in Toronto that involves supporting account managers and managing contracts. The ideal candidate must possess a university degree and experience in client relations. The position includes comprehensive social benefits and paid leave, ensuring a supportive work environment.

Benefits

Medical insurance

Dental insurance

Vision insurance

401K retirement plan

15 days of vacation

12 paid holidays

72 hours of sick leave

Qualifications

• Must be perfectly bilingual in French and English.
• Experience in client relations is required.
• Familiarity with contractual regulations and RFPs is essential.

Responsibilities

• Review bids and familiarize with RFPs.
• Support account managers with administrative tasks.
• Coordinate contract reviews with legal and risk management.

Skills

Bilingual (French/English)

Client relations

Attention to detail

Multitasking

Analytical thinking

Communication skills

Education

University degree or equivalent

Tools

Microsoft Excel

CRM systems

Job description

Job Description

The candidate MUST be perfectly bilingual (French/English).

1. Review private and public bids available on site; familiar with RFPs.
2. Support account managers and owners by performing administrative tasks.
3. Follow procedures for coordinating with legal and risk management regarding contract reviews to ensure efficiency and client satisfaction.
4. Ensure necessary data is entered into the proper repository.
5. Collect and approve all information required for the contract process.
6. Coordinate with Sales, Legal, and Finance departments to develop and manage contracts.
7. Build trust, transparency, and loyalty with clients; gauge engagement levels and relay feedback internally.
8. Connect client personnel with relevant UL staff when applicable.
9. Handle product, investment, and technical issues, ensuring complete resolution from the client's perspective.
10. Collaborate internally until issues are resolved and communicated to the client.
11. Provide insights on client needs to account managers and sales teams.
12. Possess a university degree or equivalent.
13. Have experience in client relations, primarily internal, and respond appropriately to their needs.
14. Be fully bilingual in English and French.
15. Be familiar with contractual regulations, processes, and RFPs.
16. Have practical knowledge of Microsoft Excel, data analysis, CRM, and financial systems.
17. Demonstrate high attention to detail and ability to manage multiple projects simultaneously.
18. Think analytically and work independently; possess strong multitasking and organizational skills.
19. Exhibit excellent communication and relationship-building skills.
20. Maintain a customer-focused attitude with professional presentation skills both written and oral.
21. Be capable of collaborating and working effectively in a team environment.

What We Offer

This position offers social benefits such as medical, dental, and vision insurance; mental and financial health benefits; and a retirement plan (401K) aligned with standard offerings in each country or site. Full-time employees also receive paid leave, including 15 days of vacation, 12 days of paid holidays (including floating holidays), and 72 hours of sick leave. The application deadline is 20/11/2025.