Proposal Coordinator

British Columbia Society of Landscape Architects; Vancouver; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

A leading architecture and urban design firm in Vancouver is hiring a Proposal Coordinator to enhance its business development efforts. This full-time role involves producing responses to proposals, collaborating with diverse teams, and supporting marketing initiatives. Ideal candidates will have experience in proposal coordination, strong communication skills, and proficiency in tools like Adobe Creative Suite.

Qualifications

• 2+ years of experience in proposal coordination or marketing.
• Proficient in Adobe InDesign for layout and design.
• Strong communication skills for collaboration with teams.

Responsibilities

• Coordinate and produce responses to RFPs and RFQs.
• Collaborate with technical staff to develop proposal content.
• Manage timelines and final delivery logistics.

Skills

Written communication

Verbal communication

Project management

Collaboration

Education

Bachelor's degree in Marketing

Tools

Adobe Creative Suite

SharePoint

Microsoft Office Suite

Job description

Francl Architecture is an established architecture and urban design firm based in Vancouver, BC. With over 30 years of experience, the firm is known for its thoughtful, context-driven work across a wide range of public, institutional, and private projects. Grounded in collaboration and design excellence, Francl brings clarity and craft to complex sites, shaping built environments that are both practical and enduring. Our firm is home to a diverse and passionate team of architects, designers, and collaborators who are committed to creating meaningful spaces for the communities we serve. For more information, please visit www.franclarchitecture.com .

NOW HIRING–Proposal Coordinator

We are seeking a detail-oriented and proactive Proposal Coordinator to join our team and support the firm’s business development and marketing efforts. This role plays a key part in coordinating and producing compelling responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents. The Proposal Coordinator works closely with technical staff, firm leadership, and marketing professionals to develop accurate, timely, and client-focused submissions that reflect the firm's brand and standards.

WORK HOURS:Office hours

LOCATION:Vancouver BC, hybrid (Monday to Friday).

TERM:Full Time Permanent

DEPARTMENT: Business Development - Admin

Responsibilities and Expectations

Proposal Management & Coordination

• Review and analyse RFP/RFQ requirements, ensuring compliance with submission criteria and deadlines.
• Collaborate with Principals, Project Leads, and technical staff to develop proposal strategies and gather relevant content.
• Write, edit, and organize content such as project descriptions, team bios, and firm narratives.
• Manage timelines, proposal schedules, and final delivery logistics (print and/or digital Board & Leadership Support

Visual Design & Content Development

• Maintain a central repository of resumes, project data, awards, and firm credentials.
• Track proposal outcomes and keep records of all submissions.
• Support the development of standardized templates, firm qualifications packages
• Use InDesign and other Adobe Creative Suite tools to design branded, visually consistent materials.
• Apply quality control standards for formatting, spelling, and graphic layout.

Marketing & Administration

• Assist with presentations, award submissions, and marketing collateral updates.
• Update internal databases (e.g., CRM, project archives) and proposal trackers.
• Support team in preparing materials for client meetings and internal communications.
• Other responsibilities as requested.

Rate of Pay:

$60,000- $75,000

Education:

Bachelor's degree in Marketing, or equivalent

Experience:

Qualifications/Assets

• 2+ years of experience in proposal coordination, marketing, or project support within an architecture, engineering, or design environment.
• Proficiency in SharePoint, Adobe Creative Suite (especially InDesign) for layout, formatting, and visual presentation of proposals.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and data management.
• Strong written and verbal communication skills for clear, concise proposal content and collaboration with internal teams.

Location:

970 Homer Street

Francl Architecture Inc. 970 Homer Street Vancouver , BC V6B2W7 Canada

Contact:

Email your resume and cover letter to [e-mail] quoting Proposal Coordinator

Project: Westminster Pier Park
Landscape Architect / Firm: PWL Partnership Landscape Architects Inc.
Location: New Westminster, British Columbia
Photo Credit: PWL Partnership Landscape Architects Inc.