Proposal Coordinator

VenorTalent; San Juan de Terranova; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

A specialized bid consulting firm is looking for a Proposal Coordinator to assist in developing RFQ and RFP submissions. This role involves writing, editing, and coordinating proposal content while collaborating with project teams. Ideal candidates are strong communicators with a keen sense of curiosity, organizational skills, and some experience in project coordination. This position offers flexibility and the chance to grow within a supportive team.

Benefits

Work virtually and enjoy control of time

Supportive team culture

Opportunities for growth and learning

Qualifications

• Excellent writing skills to simplify complex information.
• Ability to ask questions and seek missing details.
• Capacity to handle multiple tasks while meeting deadlines.
• Experience in proposals or related roles is a plus.

Responsibilities

• Support RFQ and RFP submissions by managing information.
• Write and edit proposal content for clarity and impact.
• Collaborate with project teams to synthesize technical information.
• Contribute to proposal design in MS Office and Adobe tools.
• Assist with lessons-learned reviews to improve practices.

Skills

Excellent writing and communication skills

Curiosity and initiative

High energy and organization

Collaborative approach

Strong proficiency with MS Office

Tools

MS Office (Word, Excel, PowerPoint)

Adobe InDesign

Job description

Venor is proud to partner with Complex2Clear (C2C) to recruit a Proposal Coordinator who is eager to learn, contribute, and grow in the exciting world of large-scale infrastructure bids.

C2C is a specialized bid response consulting firm that helps clients navigate and win complex public-private partnership (P3) and alternative project finance (APF) opportunities across North America. Over the past decade, we’ve supported clients on pursuits totaling more than $18 billion in sectors such as IT, communications, water treatment, passenger rail, transit, infrastructure, and power generation.

If you’re a strong communicator with a natural curiosity, high energy, and a knack for writing and organization, this is an opportunity to build your skills and gain exposure to some of the most exciting projects in the industry.

What You’ll Do:

• Support the development of RFQ and RFP submissions by gathering information, coordinating inputs, and assisting with timelines and deliverables.
• Write, edit, and format proposal content, ensuring clarity, consistency, and impact.
• Collaborate with project teams and senior proposal managers to synthesize technical information into accessible content.
• Help prepare checklists, trackers, and responsibility matrices to keep projects on schedule.
• Contribute to proposal design and formatting in MS Office and Adobe tools to create professional, polished submissions.
• Participate in team meetings, ask questions, and offer suggestions that help uncover ways to improve positioning.
• Assist with lessons-learned reviews to continuously strengthen C2C’s best practices.
  

What You Bring:

• Excellent writing and communication skills – you can take complex information and make it easy to understand.
• Curiosity and initiative – you’re not afraid to ask questions, dig into details, and seek out missing information.
• High energy and organization – you can juggle multiple tasks while meeting deadlines.
  A collaborative approach, with the ability to build trust and work well with diverse stakeholders.
• Strong proficiency with MS Office (Word, Excel, PowerPoint); experience with Adobe InDesign or similar tools is a plus.
• Some experience in proposals, marketing communications, project coordination, or related roles is an asset – but above all, you’re motivated to learn and grow.

The Ideal Candidate:

You may be early in your career in proposals, marketing, or communications and looking for an opportunity to take the next step. You’re driven by curiosity, energized by deadlines, and excited to learn how large-scale projects come together. You thrive in a fast-paced environment, take ownership of your work, and are eager to build skills that will set you apart in the proposal world.

Why Join C2C?

Impact – Play a meaningful role in crafting submissions that shape the future of major projects.
Culture – Join a supportive, trusted team where curiosity and collaboration are valued.

Flexibility – Work virtually and enjoy control of your time.

Growth – Learn from experienced proposal professionals and gain exposure to high-profile projects.

Variety – Contribute to pursuits across industries, from transit to infrastructure to power.