Proposal Coordinator

BPA; Halifax; On-site; CAD 45,000 - 60,000; Full time

Job summary

BPA in Halifax, Canada seeks an OSP Proposal Coordinator to drive end-to-end proposal support. The role collaborates with Technical Leads, Discipline Leads, and Proposal Writers to ensure accurate, timely responses.

Key duties include tracking opportunities, coordinating with architects and partners, and maintaining supporting documentation. Strong organizational, proofreading, and cross-functional communication skills are essential.

Qualifications

• Strong proficiency with Microsoft Office suite.
• Experience with SharePoint and document automation tools.
• Familiarity with AI usage in document processing.
• Attention to detail and proofreading accuracy.
• Excellent cross-functional communication and organization.

Responsibilities

• Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions.
• Maintain and update the OSP proposal tracker and information systems.
• Coordinate with architects and partners to identify best-fit collaboration per opportunity.
• Support draft fee letters, CV maintenance, and project description updates.
• Provide general administrative coordination throughout the proposal lifecycle.

Tools

Microsoft Office

SharePoint

AI usage

Adobe

Proposal/document automation software

Job description

Role Overview

The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities

Opportunity Monitoring & Tracking

• Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
• Maintain and update the OSP proposal tracker, including addenda updates
• Maintain and update various OSP information systems

Partner & Architect Coordination

• Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
• Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support

• Assist in preparing draft fee letters and follow up with Discipline
• Support CV maintenance and updates
• Support project description updates
• Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency

• Advanced knowledge of Microsoft Office
• SharePoint
• AI usage
• Adobe
• Proposal/document automation software

Soft Skills

• Exceptional attention to detail
• Strong time management
• Proofreading accuracy
• Effective cross-functional communication
• Ability to work independently
• Strong organization skills