Proposal Coordinator

WSP USA; Calgary; On-site; CAD 90,000 - 119,000; Full time

Job summary

WSP Canada is seeking a Proposal Coordinator to join a collaborative national team delivering proposals for transportation and infrastructure projects across Canada, partnering with technical experts and pursuit teams to showcase WSP's capabilities. You will coordinate submissions from kickoff through final delivery, manage schedules, and ensure compliance.

Your role involves developing content, coordinating multiple deadlines, and collaborating with designers to create clear client-focused

Qualifications

• 3+ years of experience in proposal development or related environment.
• Experience supporting pursuits in engineering consulting or professional services is a plus.
• Strong writing, editing, and document production skills.
• Ability to translate technical information into client-focused content.
• Experience coordinating multiple deadlines in a fast-paced setting.
• Advanced proficiency with Microsoft Office; familiarity with SharePoint Online.
• Knowledge of Adobe Creative Suite, especially InDesign and Photoshop, is a plus.
• Exceptional organizational skills and collaboration across stakeholders.

Responsibilities

• Coordinate development and delivery of proposal submissions from kick-off to final submission.
• Drive proposal schedules, review cycles, and compliance for timely submissions.
• Develop proposal content including executive summaries, project descriptions, qualifications, and resumes.
• Collaborate with multidisciplinary teams to create clear, compelling narratives.
• Partner with visual communication specialists to integrate graphics and client messaging.
• Maintain proposal records and knowledge management to support future pursuits.
• Contribute to pursuit strategy discussions and position WSP for success.
• Support a culture of collaboration, quality, and continuous learning.

Skills

Proposal development

Marketing coordination

Editing & proofreading

Strong writing

Deadline management

Microsoft Office

SharePoint Online

Adobe InDesign

Tools

SharePoint Online

InDesign

Photoshop

Job description

The Opportunity

Do you enjoy the strategy, creativity and pursuit involved in generating winning bids and proposals? Join a collaborative national team where your contributions directly support the pursuit of transformative transportation and infrastructure projects across Canada.

As a Proposal Coordinator, you'll partner with technical experts, project managers, and pursuit teams to deliver compelling, high-quality proposals that showcase WSP's expertise and help win impactful projects.

Your Impact

• Coordinate the development and delivery of proposal submissions from kick-off through final submission.
• Drive proposal schedules, review cycles, and compliance requirements to ensure successful and timely submissions.
• Develop proposal content including executive summaries, project descriptions, qualifications, resumes, and response matrices.
• Collaborate with multidisciplinary teams to create clear, consistent, and compelling proposal narratives.
• Partner with visual communication specialists to integrate graphics that strengthen proposed solutions and client messaging.
• Maintain proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.
• Contribute to pursuit strategy discussions and help position WSP for success on complex transportation and infrastructure opportunities.
• Support a culture of collaboration, quality, and continuous learning while building your career within a national proposals team.

The Skills That Set You Apart

• 3+ years of experience in proposal development, business development support, marketing coordination, or a related environment.
• Experience supporting pursuits within engineering consulting, professional services, architecture, or similar industries is considered an asset.
• Strong writing, editing, proofreading, and document production skills.
• Ability to interpret technical information and transform it into compelling client-focused content.
• Experience coordinating multiple concurrent deadlines in a fast-paced, deadline-driven environment.
• Advanced proficiency with Microsoft Office and familiarity with SharePoint Online.
• Working knowledge of Adobe Creative Suite, particularly InDesign and Photoshop, is considered an asset.
• Exceptional organizational skills, attention to detail, and ability to collaborate effectively with diverse stakeholder groups.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $89,800 - $118,900

MB & ON: $81,900 - $112,800

NB, NL, NS, PE & QC: $81,100 - $107,700

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape Winning Pursuits?

Bring your passion for storytelling, strategy, and collaboration to a team that helps secure some of Canada's most exciting transportation and infrastructure projects. If you're ready to develop your career while making a meaningful impact on the communities we serve, we'd love to hear from you.

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here (https://www.wsp.com/en-ca/corporate/ca/health-safety) .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here (https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies) .