Proposal and Marketing Coordinator

Landmark Structures; Burlington; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading infrastructure solutions provider in Burlington is seeking a Proposal and Marketing Coordinator. The role involves managing RFQ/RFP submissions, coordinating content creation, and supporting marketing initiatives. Candidates should have strong business writing skills and proficiency in Adobe Creative Suite. This position offers an opportunity to thrive in a fast-paced, collaborative environment.

Qualifications

• Proven experience in proposal coordination or a similar role.
• Exceptional business writing and editing skills.
• Strong organizational and time management abilities.
• Comfortable working independently and within a team.
• Experience with designing print and digital collateral.

Responsibilities

• Lead and manage RFQ and RFP submissions.
• Coordinate proposal strategy sessions and content development.
• Source and edit technical content into coherent narratives.
• Support marketing efforts with visual content creation.

Skills

Business writing

Organizational skills

Time management

Adobe Creative Suite

Team collaboration

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Microsoft Office

Job description

Landmark Structures is an established leader in the water infrastructure market helping ensure reliable water supplies to communities throughout North America. With over 40 years of experience and principal offices in Dallas/Fort Worth Texas, Toronto, Ontario and Chicago, Illinois, we specialize in the design, engineering and construction of elevated water tanks. Landmark continues its success and growth by leveraging our core competencies of innovative design, engineering and construction excellence, project planning and execution, safety, quality, and client services. We believe in setting the highest standards possible and take pride in our key deliverables of Precision, Performance and Value. Our integrity as an organization defines our culture and we believe our people are the key to our success.

We are seeking a highly organized and resilient Proposal and Marketing Coordinator to join our team. This role is ideal for a self-starter who thrives in a fast-paced, deadline-driven environment and is comfortable leading projects from start to finish. The primary focus will be on managing and producing high-quality proposals, tenders, and bids, while also supporting marketing initiatives when capacity allows.

Essential Functions:

• Lead and manage RFQ and RFP submissions from planning through to final delivery.
• Coordinate proposal strategy sessions, schedules, content development, and review cycles.
• Source, compile, and edit technical content into cohesive, compelling narratives.
• Collaborate with subject matter experts and stakeholders to ensure accuracy and alignment.
• Create and format documents using Adobe Creative Suite and Microsoft Office tools.
• Support marketing efforts with visual content creation (social media graphics, brochures, etc.).
• Assist with internal and external communications, including copywriting and layout.
• Maintain organized records of submissions and marketing materials.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications

• Proven experience in proposal coordination or a similar role.
• Exceptional business writing and editing skills.
• Strong organizational and time management abilities.
• Comfortable working independently and within a team.
• Proficiency in Adobe InDesign, Illustrator, and Photoshop
• Experience with designing print and digital collateral.
• Proficiency in Adobe Acrobat (document creation, fillable forms, bookmarks).
• Experience with Microsoft Word, Excel, and PowerPoint.
• Bonus: Experience with Adobe Premiere and After Effects to support video editing or motion graphics, and drone operation/licensing.

Landmark Structures Co. is an Equal Opportunity Employer