Proposal Administrator / Office Management

LaPrairie Group of Companies; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

The LaPrairie Group of Companies is seeking a Proposal Administrator / Receptionist in Calgary. The role includes assisting with proposal submissions, managing office tasks, and providing reception support. Candidates should have 3-5 years of relevant experience and excellent writing skills. This is an in-office position with a family-owned company known for providing diverse project solutions across North America.

Qualifications

• 3-5 years of experience in administration or proposal administration.
• Ability to prioritize tasks and work independently with minimal supervision.
• Strong knowledge of Microsoft Office products including Excel, Word, and PowerPoint.

Responsibilities

• Review and maintain proposal databases and track submitted proposals.
• Manage office duties including calls, supply ordering, and meeting arrangements.
• Ensure cleanliness and order in the Calgary office.

Skills

Time Management

Writing Skills

Microsoft Office

Education

Post-secondary degree or diploma in Business

Job description

LaPrairie Group of Companies is looking for a Proposal Administrator / Receptionist to join its team in downtown Calgary, Alberta.

The Proposal Administrator / Receptionist will be responsible for assisting LAPRAIRIE's estimating team with formal proposal submissions, managing the Calgary Office and facilitating Reception duties.

We are looking for a candidate who is experienced in the duties outlined below, is comfortable managing multiple tasks and thrives working independently.

Job Responsibilities

Proposal Administration Duties

• Review proposal instructions, facilitate collection of necessary information and ensure adherence to proposal submission requirements.
• Review and maintain LAPRAIRIE's proposal account databases, search for applicable opportunities and distribute information for management review.
• Track submitted proposals and corresponding results.
• Other related duties as assigned.
  
  

Office Management / Reception Duties

• Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
• Ensure office is kept clean and orderly.
• Coordinate domestic and international shipments.
• Order office supplies and maintain supply inventory.
• Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
• Facilitate office safety program and coordinate online training.
• Complete accounting coding tasks and data entry.
• Other related duties as assigned.
  
  

Requirements

• 3-5 years of experience working in administration / proposal administration / business development, or similar field.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Independent worker with superior time management skills.
• Able to prioritize tasks and complete duties with minimal supervision.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• High level of sound and independent judgment, reasoning, and discretion.
• Post-secondary degree, diploma or designation relating to Business, Business Administration, or another related field, is an asset.
• Maintain a high level of confidentiality in all interactions.
  
  

Please note, this is an in-office position. Work-from-home arrangements are not being offered.

LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 43 years. https://laprairiegroup.com/