Proposal Administrator

Ledcor Group; Vancouver; Hybrid; CAD 51,000 - 64,000; Full time

Job summary

An established industry player is seeking a detail-oriented Proposal Administrator to join their dynamic team in Vancouver. This role involves supporting the preparation of proposals, managing project databases, and enhancing proposal quality through creative visual elements. As part of a diverse and inclusive workplace, you will enjoy a flexible work environment that balances remote work with in-office collaboration. With a focus on personal and professional growth, this opportunity offers a competitive compensation package and a chance to contribute to impactful projects. Join a team that values diversity and empowers its members to excel.

Benefits

Competitive total rewards package

Opportunities for skill development

Flexible work arrangements

Diversity and inclusion initiatives

Qualifications

• Experience in a high-volume data-driven environment.
• Strong communication and listening skills.

Responsibilities

• Support Proposal Coordinators with document preparation and organization.
• Update and maintain proposal resources and branding consistency.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Attention to Detail

Communication Skills

Education

2+ years of experience in a data-driven environment

Tools

Visio

Adobe Pro

InDesign

Photoshop

SharePoint

Job description

You are a detail-oriented and organized Proposal Administrator who will support the preparation of prequalification, proposal, and tender submissions. Reporting to the Manager of Marketing and Proposal Technology, this role involves document control, compiling resumes and project profiles, maintaining the project database, creating experience tables, and supporting presentation development.

Come join our True Blue Team by applying today in Vancouver, BC!

Essential Responsibilities:

• Provide administrative support to Proposal Coordinators by creating resumes, project profiles, and experience tables according to templates. Assist with document clean-up, presentations, meeting minutes, and participate in full proposal cycles to build understanding
• Assist in enhancing the visual quality of proposals through photo editing and organizational chart creation
• Update and maintain proposal resources such as resume and project data, employee headshots, and testimonials. Ensure consistency with branding and liaise with internal teams for updates
• Handle administrative tasks such as downloading proposal files from client portals, updating passwords when necessary, and organizing documents according to the proposal file structure
• Conduct general administrative duties including maintaining SharePoint and Box folders, backing up key documents, and managing shared inboxes
• Monitor the proposal mailbox, submit project photos for HS&E approval, assist with presentation slide development, and support improvements to the proposal process

Qualifications:

• 2+ years of similar experience in a high-volume data-driven environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Proficiency in Visio, Adobe Pro, InDesign, Photoshop, and SharePoint would be considered an asset
• Strong communication and listening skills to deliver messages in a clear and compelling manner
• Excellent attention to detail, with a high level of precision of data and accuracy in any deliverables
• Capable of exchanging basic information, probing and asking questions, and confirming understanding

Working Conditions:

• Remote, work from home with 3 days per week in the office

Compensation

$ 51,750- $ 63,250Annual

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email . For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page .