Proposal Administrator

Egis Group; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Proposal Administrator to support the Proposal Team in creating compelling responses to RFPs and RFQs. This role offers a unique opportunity to enhance your skills in a collaborative environment while contributing to projects that prioritize technical excellence and sustainability. You will be responsible for the administrative and formatting aspects of proposals, ensuring polished submissions that meet high standards. If you are detail-oriented, possess strong communication skills, and thrive under pressure, this position could be the perfect fit for you. Join a company that values creativity and responsibility in its operations.

Benefits

Competitive Salary

Referral Bonus

Equal Opportunities Employer

Accommodations for Disabilities

Qualifications

• 1+ year of experience in proposal and bid searching or related field.
• Proficiency in Microsoft Office Suite and proposal management software.

Responsibilities

• Provide administrative support for proposal preparation and formatting.
• Collaborate with departments to gather information for proposals.

Skills

Written Communication

Verbal Communication

Attention to Detail

Time Management

Education

Bachelor’s degree in business

Bachelor’s degree in Marketing

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Proposal Management Software

Job description

About Us

Are you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.

Our values showcase everything we believe in:

A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.

A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.

A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

About the Role

The Proposal Administrator’s role consists in providing support (administrative, writing and formatting) to the Proposal Team for the preparation of responses to requests for proposals (RFPs), requests for qualifications (RFQs), and other solicitation documents. This role involves collaborating with various departments to collect all the required information to prepare compliant responses to proposals.

• Primarily responsible for the administrative and formatting aspects of proposal creation to ensure professional and polished submissions.
• Gather and compile necessary information to complete administrative documents and draft proposal sections.
• Manage the submission of proposals on designated platforms, collaborating closely with the Proposal Team when assigned a submission role.
• Maintain and update proposal templates, company profile data, and relevant documentation to support proposal efforts.
• Primary point of contact for due diligence processes involving partners and subcontractors, and manage related information within the CRM system.
• Frequently work under the guidance of a Proposal Coordinator or Proposal Manager to ensure alignment and quality in proposal development.
• Conduct bid searches on various platforms, maintain platform subscriptions, and complete platform-specific questionnaires to ensure comprehensive and competitive proposals.

What do we need from you

• Bachelor’s degree in business, Marketing, Communications, or a related field.
• Minimum of 1 year of experience in proposal and bid searching, or a related field.
• Experience with engineering vocabulary is preferred.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management software.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and commitment to producing high-quality work.

What's in it for you?

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program. If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company.