Property Management Assistant

David Aplin Recruiting; Vancouver; On-site; CAD 60,000 - 70,000; Full time

Job summary

A recognized recruitment agency is seeking a Commercial Property Administrator in Vancouver. The role involves tracking lease provisions, maintaining tenant records, and preparing correspondence. Candidates should have at least 2 years of relevant experience and familiarity with Yardi is a plus. This position offers a competitive salary and various benefits including health care and vacation time.

Benefits

$60,000 – $70,000 per annum salary

Extended health, vision and dental benefits

3 weeks vacation

RRSP matching

Qualifications

• 2+ years experience as a Commercial Property Administrator.
• Experience with insurance claims is an asset.
• Experience with Yardi is an asset.

Responsibilities

• Assist with tracking lease notice provisions and renewals.
• Perform accurate entry of tenant information into systems.
• Prepare notices and correspondence as required.

Skills

Commercial Property Administration

Tenant Communication

Insurance Claims

Tools

Yardi

Job description

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Are you a seasoned Commercial Property Administrator looking for their next big career move with a well-known and well-established property development company in Vancouver?

If so then please call Rachel Oakes on 236-477-8846 or email at [e-mail] for immediate consideration.

Benefits & Perks:

• $60,000 – $70,000 per annum salary
• Extended health, vision and dental benefits
• 3 weeks vacation
• RRSP matching

Responsibilities:

• Assist with tracking and executing lease notice provisions, lease renewals and assignments
• Perform prompt and accurate entry of tenant information into departmental systems and maintain immaculate tenant records
• Track and maintain tenant improvements
• Prepare notices, correspondence and tenant default letters as required
• Maintain and track service requests, liaising with the operations teams to facilitate service requests
• Gather and prepare documents to track incident reports for each property for insurance claims in Canada and the US
• Assist with the preparation of lease summaries when required
• Assist with the preparation of tenant welcome packages and tracking documentation
• Assist property managers with the facilitation of tenant move-in and move-out procedures
• Maintain after-hours emergency black book
• Maintain property information bibles
• Act as a main point of contact for the property management department, triaging and directing calls as needed
• Help with and provide coverage to the front desk as needed
• Assist with property management bank deposits and accounts receivables
• Administer tenant chargeback invoices
• Assist with processing, collation and mailing of the annual common area maintenance budget, budget reconciliations, and property tax reconciliations
• Prepare department reports, presentations and coordinate/facilitate departmental meetings
• Assist with the completion of departmental time-off request forms as well as employee travel and expense forms

Qualifications:

• 2+ years experience as a Commercial Property Administrator
• Experience with insurance claims is an asset
• Experience with Yardi is an asset

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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