Property Management Administrator

CML Properties; Kamloops; On-site; CAD 30,000 - 60,000; Full time

Job summary

CML Properties is seeking a Property Management Administrator in Kamloops to support Property Managers in various administrative tasks. The role involves preparing correspondence, managing files, and maintaining strong client relations. Ideal candidates will have administrative experience, particularly in property management, coupled with excellent problem-solving and communication skills.

Benefits

Ongoing education and growth opportunities

Competitive benefits package

Supportive, team-oriented work environment

Qualifications

• 2-3 years of administrative support, preferably in property management.
• Strong written and verbal communication skills.
• Experience with relevant software is an asset.

Responsibilities

• Prepare and distribute correspondence, drafts, and meeting materials.
• Maintain client files and documents accurately.
• Provide reception coverage and other duties as assigned.

Skills

Time management

Problem solving

Strong writing skills

Attention to detail

Education

Formal administrative or executive assistant training

Tools

MS Office Suite

Intermediate MS Excel

Yardi

Flowfinity

Job description

About CML Properties

CML Properties is growing!We are a family run business with strong local roots in Kamloops, BC, specializing in comprehensive management of commercial, residential and condominium properties. Since 1980, CML Properties has built and maintained a strong reputation for superior property management in the province of British Columbia.

Based in downtown Kamloops, CML Properties manages properties all over South Central British Columbia. We are focused on the management of high-quality commercial, residential and strata properties with extensive experience in commercial leasing and sales.

Job Summary

The Property Management Administrator is responsible to support the Property Managers in all facets of their work. Property Management Administrators are well organized and have proven customer service skills.Workload management and the ability to respond promptly and constructively to wide range of request is a must for this role.

This is a high-volume operation in an environment of continuous improvement of processes, operational efficiency, and regulatory compliance. The ideal candidate will have excellent analytical, technical, planning, and management skills, combined with curiosity, adaptability, and attention to detail—all of which will help to lead a best-in-class property management team.

Primary Responsibilities

Prepare & distribute correspondence (such as notices, letters, approvals, etc.)

Prepare drafts of service agreements and contracts

Prepare meeting materials and documents

Prepare strata annual general meeting notice packages

Prepare and distribute meeting minutes

Obtain quotes, issue purchase orders (as required), contact providers with service issues

Create and maintain digital files for properties

Maintain accurate client files and documents

Preparation of proposals

Reception coverage as needed

Other duties as assigned

Education

Formal administrative or executive assistant training is an asset but not a requirement.

Work Experience

2-3 years of administrative support, preferably in property management, real estate or legal field.

Knowledge and Skills

Experience with MS Office suite as well as intermediate MS Excel skills

Time management and prioritization skills

Problem solving skills

Strong writing and proofreading skills

Experience with Yardi and Flowfinity software an asset

Personal Skills

Written and verbal communications skills

Able to represent comprehensive information in a clear, concise manner

Build and maintain strong customer relations

Strong attention to detail

Ability to work independently and take initiative

Work Environment

Office location – Kamloops, British Columbia, Canada (8:30 – 4:30)

CML Properties Employees enjoy

Ongoing education and growth opportunities

Competitive benefits package

Competitive salary

Supportive, team-oriented work environment

A happiness and lifestyle driven environment

Compensation

$22 - $27 per hour dependent on education and experience level.: Excellent verbal and written communication skills