Administrative Coordinator (1 Year Contract)

Friday Harbour Resort; Innisfil; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a dynamic team at a one-of-a-kind resort where every day feels like Friday! As a Property Coordinator, you will play a vital role in ensuring smooth operations and exceptional service for residents and guests alike. This position offers a unique opportunity to work in a beautiful setting, collaborating with various departments to maintain high standards of property management. If you thrive in a fast-paced environment and are passionate about delivering outstanding customer service, this role is perfect for you. Experience the beauty of Lake Simcoe while contributing to an extraordinary resort experience.

Benefits

Complimentary golf

Use of recreational equipment

Discounts at retailers and restaurants

Group medical and dental benefits

Company matched pension plan

Employee Assistance Program

Training and development opportunities

Colleague events and appreciation activities

Qualifications

• Must have 2+ years in Property Management with a residential condominium.
• Computer literacy with property management software is essential.

Responsibilities

• Assist Property Manager in overseeing service protocols and operations.
• Conduct inspections and ensure compliance with safety regulations.

Skills

Customer Service Skills

Detail-oriented

Communication Skills

Multi-tasking

Administration Skills

Education

Education or Licensing with CMRAO

2 years experience in Property Management

Tools

Property Management Software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

311 Big Bay Point Rd, Innisfil, ON L9S 2L3, Canada Req #1046

Tuesday, March 18, 2025

Spend your days surrounded by the beauty of Lake Simcoe. With opportunities across the Resort in both guest facing and behind the scenes roles, we have something for everyone.

Some of our guest facing opportunities include working on the Food and Beverage or Recreation and Leisure teams. Our Guest Services and Shuttle teams, or the FH Fine Food and Starbucks teams are also great opportunities to be in guest facing roles. During the summer months you could join the Marina or the Nest Golf Club.

If you are looking for a job that ensures the fundamental operations of our Resort run smoothly and typically work away from guests, our Culinary, Security, Maintenance, Landscaping, and Housekeeping teams would be a great fit for you.

Working at Friday Harbour is unlike anywhere else. Be a part of the action, contributing to this one-of-a-kind Resort.

Colleague Perks
- Complimentary golf (friends and family rates for your Guests)
- Complimentary use of recreational equipment (canoeing, kayaking, Fat Bikes, snowshoes, skates, etc.)
- Discounts at Friday Harbour retailers and restaurants
- Group medical and dental benefit coverage*
- Company matched pension plan and optional savings plans*
- Employee Assistance Program and free Headspace membership
- Exclusive Friday Harbour corporate partner discounts
- Training and development opportunities
- Colleague events and appreciation activities

* Privileges are subject to review and change.

Role Summary

The Property Coordinator is responsible for assisting the Property Manager in overseeing the multi-faceted service protocol for all contracts, property management services and provided residential services. The Property Coordinator may be required to conduct duties in support of the Maintenance and Property Services departments as well as provide support as a liaison with the commercial tenants and units.

Responsibilities

• Effective high-level customer service focus through immediate response to homeowner and guest queries
• Together with the Property Manager, responsible for the installation, repair, and upkeep of operations of the contracted shared facilities and residential corporations
• Assist in creating and maintaining shared facility/residential corporation procedures and ensure compliance
• Carry out inspections of all facilities under Property Management responsibility
• Responsible for overseeing all repairs and installation activities are completed
• Monitor equipment inventory and place orders when necessary
• Track expenses and assist in the control of all budgets of Property Management
• Manage relationships with contractors and service providers
• Assist in providing emergency or unscheduled repairs of equipment, structures, and grounds
• Responsible for ensuring code compliance and any relevant legislation
• Conduct regular inspections of units, common areas, building exteriors, landscape, etc.
• Ensure effective management of loss prevention, risk management, security, maintenance, marketing, landscaping, snow removal, ventilation, heating, cooling and other daily activities
• Responsible for administrative tasks including the distribution of relevant documents to homeowners, the production of Status Certificates for unit sales and all Periodic Information Certificates as per the Condominium Act
• Document and maintain general logs and report on daily activities
• Assist in obtaining quotations, oversee work being performed and review invoices for all services
• Assist in the maintaining of heating and air conditioning systems, boilers, pumps, fan units, control panels and air chillers
• Assist in maintaining environmental safeguards and alarm systems including fire alarms
• Collaborate with Security, Health and Safety team to ensure department specific Health and Safety policies are maintained
• Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program
• Adhere to all environmental policies and programs as required
• Other duties as assigned

Requirements

• Education or Licensing with the Condominium Management Regulatory Authority of Ontario as per the Condominium Act (CMRAO) considered an asset
• At least 2 years’ experience in the last five years in a Property Management role with a residential condominium corporation
• Have and maintain a valid Ontario driver’s licence
• Must be computer literate. Preferred candidate will have previous experience with property management software, Microsoft Word, and Excel
• Strong verbal and written communications skills
• Detail-oriented and works with a high degree of accuracy
• Ability to multi-task in a fast-paced environment
• Must possess excellent customer service skills
• Tarion warranty experience considered a strong asset.
• Strong administration skills with Excel, Word, Power Point, etc.

Working Conditions

• Must be able to work flexible hours including evenings, weekends, and holidays
• Required to move, lift, carry, pull, and place objects weighing less than or equal to 30 pounds without assistance
• Stand, sit, or walk for an extended period of time or for an entire shift
• Reach overhead and below the knees, including bending, twisting, and pulling
• Move over sloping, uneven, or slippery surfaces
• Significant exposure to varying weather conditions
• Will encounter obnoxious smell from wastewater, gasoline, and diesel fuels
• Will encounter hazardous materials, dangerous or toxic substances and chemicals
• May encounter excessive noise from engines and equipment
• Work area is located alongside deep water

Join our team and make every day feel like Friday.

*All candidates must be legally eligible to work in Canada. Friday Harbour is unable to assist candidates in obtaining Canadian work authorization.

*Friday Harbour is an equal opportunity employer committed to hiring a diverse workforce. Friday Harbour is also committed to providing accommodations for people with disabilities. Upon request by the applicant, accommodation will be provided in all parts of the hiring process. Please contact the Human Resources department with any accommodation requests.