Property and Vehicle Manager

posAbilities; Burnaby; On-site; CAD 74,000; Full time

Job summary

A leading organization in Burnaby is seeking a Property and Vehicle Manager to oversee maintenance and repairs for facilities and vehicles. This full-time role involves collaboration with the management team to achieve strategic objectives while ensuring the effective operation of the fleet and facilities. The ideal candidate will have strong communication and organizational skills, with a commitment to the organization's mission of supporting individuals with developmental disabilities.

Benefits

Defined Benefits Pension

Excellent Benefits

Qualifications

• Minimum of two years managing repairs and maintenance for multiple locations.
• Knowledge of building maintenance systems and trade certification preferred.

Responsibilities

• Responsible for proactive maintenance of facilities and vehicles.
• Acts as day-to-day contact with Fleet Management Services provider.

Skills

Communication

Negotiation

Organizational Skills

Time Management

Education

Grade 12

Vocational Training

Tools

MS Office

Excel

Job description

Job Title: Property and Vehicle Manager

Position Type: Full Time Permanent 37.5hrs/week Location: Burnaby, with travel throughout Lower Mainland Start Date: May 1, 2025

Compensation: $73,066.00 per year to start with excellent benefits including defined benefits pension after probation

posAbilities assists individuals with developmental disabilities to lead meaningful and healthy lives. We accomplish this by partnering with local communities to provide a comprehensive range of personcentred services for individuals and the families who care for them.

We thrive to help our employees experience joy, meaning and beauty at work. They have more opportunities to be creative and autonomous, living life doing what they love.

We are currently searching for a Property and Vehicle Manager to join our Head Office in Burnaby. Gain the gratification of knowing you are instrumental in helping individuals create their success!

The Property and Vehicle Manager reports to the Director of Administration and is responsible for the proactive maintenance and repairs of programs facilities/worksites and Association vehicles. The Property and Vehicle Manager is a member of the management and administrative team and is expected to work collaboratively as a team member to achieve strategic organizational objectives.

EDUCATION, QUALIFICATIONS, ABILITIES

· Commitment to the Association’s Code of Ethics, Values, Vision and Mission Statement

· Commitment to the philosophy of people with challenges living and working in the community

· A minimum of two years of demonstrated responsibility for managing repairs and maintenance for multiple facility locations and vehicles

· Completion of Grade 12 and vocational training courses or equivalent education and experience

· Knowledge of building maintenance systems preferably with a trade certification or postsecondary education

· Successful completion of the BCFSA Strata Property Management or Rental Property Management program would be a strong asset

· Knowledge of and commitment to the principles of accreditation

· Advanced MS Office skills including proficiency in Excel

· Comfortable working in a paperless environment, with multiple databases

· Demonstrated self-initiative, patience, maturity and tact

· Excellent attention to detail and strong organizational and time management skills

· Excellent oral, written and interpersonal communication skills

· Strong negotiation skills

· Demonstrated ability to independently organize work and monitor maintenance and repairs by tradespeople

· Ability to work cooperatively and effectively under limited supervision

· Ability to work effectively with program staff

· Ability to function independently and frequently under pressure while managing multiple concurrent projects and deadlines

· Ability to foster positive relationships with peers, manager, government officials and external contacts

· Ability to understand differing operational needs of each program

· Class 4 unrestricted driver’s license; acceptable driving record, reliable vehicle with business

insurance of $3,000,000

RESPONSIBILITIES

Vehicle Fleet

· Acts as day-to-day contact with Association’s Fleet Management Services provider

· Works with Association’s Fleet Management Services provider to ensure preventative

maintenance is carried out according to manufacturer’s standards

· Manages fleet maintenance records ensuring inspections are up-to-date

· Liaises with ICBC regarding fleet insurance, discounts and repayable accidents

· Coordinates annual fleet insurance renewal, including cost allocation and certificate distribution

· Maintains a Fleet Replacement Plan and arranges leases/purchases of vehicles based on program requirements

Facilities/Worksites

· Maintains a working knowledge of funding programs for capital and operating funds for community living programs, including BC Housing’s funding programs

· Fully understand and operates within the parameters of BC Housing contracts

· Develops and updates BC Housing Capital Plan

· Works with Program Leadership to ensure inspections and preventative maintenance are completed according to established maintenance schedules

· Maintains a database of authorized Contactors ensuring requirements are up-to-date

· Obtains and maintains records of quotes as required by Association policies and procedures

· Manages projects to ensure work quality and completion on-time and on-budget

· Prepares minor and major capital needs proposals and quote packages

· Maintains records of replacement reserve expenditures

· Maintains a record of warranties

· Reviews and approves invoices pertaining to approved construction, remodeling, repairs and maintenance to facilities and vehicles, as per Association policies and procedures

· Locates, inspects for suitability, and recommends for lease or purchase, facilities based on program requirements and budget

· Negotiates and reviews Lease Agreements

· Liaises with BC Housing with regard to maintenance issues for BC Housing Non-Profit and PRHC homes

· Liaises with landlords regarding repairs and maintenance issues

· Performs other related duties as required

Ridgeview Heights

· Supervises Ridgeview Heights Building Manager

· Works with Directors of Administration on tenant selection

· Prepares and enforces Tenancy Agreements

· Assists Ridgeview Heights Building Manager with inspections

· Manages annual rent review process for market and RGI units

· Prepares Notices to End Tenancy and Notices of Dispute Resolution and attends at Dispute Resolution Hearings

· Provides escalation support for tenant issues

MEETINGS

The Property and Vehicle Manager is an active member of the Occupational Health and Safety Committee and is expected to attend all Occupational Health and Safety Committee Meetings.

ADDITIONAL INFORMATION

The ability to function independently and frequently under pressure is an ongoing expectation. A moderate level of physical fitness is required. The ability to effectively manage and resolve stressful and emergency/crisis situations is an ongoing expectation.

HOURS OF WORK

The Property and Vehicle Manager is expected to work a flexible 37.5 hour/week schedule based on program(s) needs. Participation at meetings, conferences or other events may involve some long work days and/or weekend work

APPLICATION

Interested parties please apply online at www.posAbilities.ca/careers, or via email.

posAbilities is committed to supporting good and full lives, for everyone. Our organization is a place where inclusion, diversity, equity and accessibility are integral to our culture and operations. Our goal is to support every person in presenting their true self within the communities where they live and work.

At posAbilities we are committed to fostering an inclusive workplace environment, and we actively seek to identify, eliminate and prevent barriers to employment, including those that may be within our hiring process. We recognize that individuals may require accommodations to fully participate in our hiring process. If you need assistance or accommodation at any stage of the process, please feel free to reach out to us at [e-mail] for further assistance.