Property Administrator - 12 month contract

QuadReal Property Group Ltd; Montreal; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading real estate investment company in Canada is seeking a Property Administrator. In this role, you will manage financial transactions related to properties, handle tenant communications, and collaborate with accounting teams. The ideal candidate will have strong organizational skills, experience with Yardi, and fluency in both French and English.

Qualifications

• 3 or more years’ experience in a similar role
• Basic understanding of lease interpretation and real estate industry experience is an asset
• Strong time management skills

Responsibilities

• Manage accounts receivable and payable for properties
• Prepare and deposit all rent payments, handle tenant inquiries
• Generate invoices, manage AP coding and monthly reports

Skills

Organizational skills

Analytical skills

Communication skills in French and English

Education

Post secondary education in a related field

Tools

Yardi

Job description

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Role Description

The Property Administrator will report directly to the Property Manager and is responsible for managing the accounts receivable, accounts payable and various other administrative tasks for Marché Central and 9001 l’Acadie.

Responsibilities

Prepare and deposit all rent payments and apply monthly rental cheques to tenant accounts, including posting to Yardi;

Prepare accurate AR reports and inform the Property Manager on AR balances;

Collect outstanding tenant rents and diligently respond to tenant inquiries. Analyze and act on monthly aged receivables report;

Handle account reconciliations and process adjustments as needed ;

Prepare demand letters in compliance with lease terms and follow up with further action when needed;

Collaborate and communicate with Accountants and Lease Administrators on tenant issues and / or changes;

Verify and track tenants' insurance certificates;

Participate in the preparation of contracts related to operations and investments (CAPEX);

Generate miscellaneous invoices / bills;

Print and distribute accrual rental advice notices and year end adjustment notices;

Code AP invoices in a timely manner;

Prepare and process monthly visa statements for Office, Maintenance and Marketing staff;

Respond to vendor inquiries and obtain required documentation to follow up on requests;

Collect tenant sales reports and enter in Yardi;

Prepare purchase orders in Yardi;

Prepare and submit various monthly reports to the Property Manager;

Other related duties as required.

Experience and Qualifications

3 or more years’ experience in a similar role with an accounting and / or bookkeeping focus

Basic understanding of lease interpretation and real estate industry experience would be considered an asset

Post secondary education in a related field is preferred

Experience with Yardi is considered an asset

Strong organizational, multitasking and time management skills

Excellent analytical and creative problem-solving skills

Strong oral and written communication skills in French and English

Ability to prioritize workload and handle competing priorities and deadlines

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About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal : Excellence lives here.

www.quadreal.com

www.quadreal.com

Role Description

The Property Administrator will report directly to the Property Manager and is responsible for managing the accounts receivable, accounts payable and various other administrative tasks for Marché Central and 9001 l’Acadie.

Responsibilities

Prepare and deposit all rent payments and apply monthly rental cheques to tenant accounts, including posting to Yardi;

Prepare accurate AR reports and inform the Property Manager on AR balances;

Collect outstanding tenant rents and diligently respond to tenant inquiries. Analyze and act on monthly aged receivables report;

Handle account reconciliations and process adjustments as needed ;

Prepare demand letters in compliance with lease terms and follow up with further action when needed;

Collaborate and communicate with Accountants and Lease Administrators on tenant issues and / or changes;

Verify and track tenants' insurance certificates;

Participate in the preparation of contracts related to operations and investments (CAPEX);

Generate miscellaneous invoices / bills;

Print and distribute accrual rental advice notices and year end adjustment notices;

Code AP invoices in a timely manner;

Prepare and process monthly visa statements for Office, Maintenance and Marketing staff;

Respond to vendor inquiries and obtain required documentation to follow up on requests;

Collect tenant sales reports and enter in Yardi;

Prepare purchase orders in Yardi;

Prepare and submit various monthly reports to the Property Manager;

Other related duties as required.

Experience and Qualifications

3 or more years’ experience in a similar role with an accounting and / or bookkeeping focus

Basic understanding of lease interpretation and real estate industry experience would be considered an asset

Post secondary education in a related field is preferred

Experience with Yardi is considered an asset

Strong organizational, multitasking and time management skills

Excellent analytical and creative problem-solving skills

Strong oral and written communication skills in French and English

Ability to prioritize workload and handle competing priorities and deadlines

LI-C1

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following : Job posting #, your name and your preferred method of contact.

About us

At QuadReal, we create spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, our vision is to be a leading global real estate partner—driving meaningful impact while delivering prudent growth and strong returns.

With a global presence across Canada, the U.S., Asia, and the UK, our success is built on our values—integrity, collaboration, performance, innovation, and responsibility. Dedicated teams and like-minded partners are why we are one of the world’s leading real estate companies.

Join an exceptional team of over 1,900 professionals in an environment that empowers you to grow, excel, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community-building.

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